What are the responsibilities and job description for the Program Services Assistant position at Sunshine Foundation?
Sunshine Foundation answers the dreams of children, ages three through eighteen, who have severe or profound physical/developmental/intellectual challenges or trauma from physical/sexual abuse, and whose families have limited income.
General Information:
Position: Assistant to Director of Program Services, Permanent Part-Time
Location: Sunshine Foundation, 101 Lakeside Park, Southampton, PA, 18966
Days: Monday – Friday (In-Person)
Hours: 9:30 am – 2:30 pm (5 hours per day)
Reports to: Director of Program Services
We seek a dedicated and professional part-time administrative assistant to support the Director of Program Services. This rewarding yet demanding role involves working in a highly confidential and digital environment, collaborating with the guardians of special needs children and Sunshine Foundation staff.
Responsibilities:
- Conduct daily reviews of referrals, including follow-up with applications and gathering required documents.
- Respond to all email and phone inquiries promptly and professionally.
- Document all correspondence and update children’s files in the Access database.
- Upon approval of a child’s dream, work with families to confirm the dream request and assist in gathering necessary documents and information.
- Follow up with families to collect receipts, photos, and testimonials.
Qualifications:
- Proficiency in Office 365, Outlook, SharePoint, Teams, Access, and Adobe.
- Excellent communication, organizational, and time management skills.
- Willingness to learn new tasks and take on new challenges and responsibilities as needed.
- Recognizes the importance of learning new technology to support a more efficient and effective work environment.
Ideal Candidate Characteristics:
- Strong work ethic with a positive attitude.
- Highly organized with attention to detail.
- Enjoys working with individuals from diverse backgrounds.
- Ability to work well under pressure.
- Takes ownership of job responsibilities.
If you meet the above qualifications and are seriously interested in this position, please send your resume to kate@sunshinefoundation.org.