Administrative Assistant

Job Description

Job Description

FRONT OFFICE RECEPTION : Primary duties include greeting customers and clients when they arrive, maintaining scheduled events, providing direction and assistance, and answering phone calls in a helpful manner. The person will be responsible for receiving and signing for packages. Works well in an office environment ensures security protocols for visitors are followed and directs phone calls to specific departments or people. Creates a positive and professional first impression to show everyone we have a caring attitude. Candidate will be required to drive state vehicle on occasion, most likely be within a 5-mile radius of the office (duty post). No reimbursement will be necessary. Infrequent, but potential up to once a week to cover staff on leave. Travel time no more than 1 hour of travel time within their work shift.

Skills Required :

• Communicate effectively with internal staff at all levels, other state agency staff, and vendors;
• Write and speak with clarity and effectiveness;
• Professional demeanor; Strong analytical skill in researching and reviewing financial data;
• Microsoft Excel & Word, Google Sheets and Docs
• Oral and written communication skills
• Administrative skills
• Interpersonal skills

Skills Preferred :

Experience Required :

Minimum of three (3) years experience in front office or customer service or financial methods and accounting principle experience.

Experience Preferred :

Education Required : Associates Degree

Education Preferred : Degree from an accredited college or university

Ability to :