Accounting Coordinator

JOB DESCRIPTION

Position Title : Accounting Coordinator

Reports To : Director of Support Services

Exempt (Y / N) : Yes

Effective Date : February 3, 2025

Last Revised : February 3, 2025

Summary :

The Accounting Coordinator is responsible for coordinating, processing, and recording incoming invoices. This position ensures all aspects of the accounts payable process are completed timely and accurately while following company and county guidelines. This position will interact throughout the company internally and with various entities externally.

Major Duties and Responsibilities :

• Review, verify, and process invoices for payments according to company policy and procedures.
• Maintain relationships with vendors and suppliers, ensuring that any issues or discrepancies are resolved quickly.
• Maintain accurate records of accounts payable transactions, ensuring all documents are properly filed for easy retrieval and auditing purposes.
• Reconcile receivables to ensure all invoices match packing slips and purchase orders.
• Assist with the preparation of financial reports.
• Maintain payment schedules and ensure deadlines for payments are met.
• Ensure all payments are processed in compliance with company policies and accounting standards.
• Investigate and resolve any discrepancies between purchase orders, invoices, and payment records.
• Work closely with other departments, such as purchasing and receiving, to ensure accurate matching of invoices, purchase orders, and goods receipts.
• Provide necessary documentation and support during internal and external audits .
• Suggest and help implement process improvements to streamline the accounts payable function and increase efficiency.
• Effectively maintain and build upon the relationship with Sunstar and Pinellas County.
• Prepare invoices and spreadsheets for Pinellas County monthly invoicing.
• Participate in departmental and company meetings as required.
• Performs other such duties as may be required

Minimum Qualifications :

Desired Qualifications :

Physical Requirements :