What are the responsibilities and job description for the Inventory Coordinator position at Suntex Marinas?
Job Summary
The Marina Administrative Manager is the liaison between Property, Accounting, and Operations. This role is critical in maintaining accurate financial records at the properties. The successful candidate will be able to work collaboratively with the General Manager at the Property and the Regional Controller to organize all revenue and accounts payable data which feeds into the Company's accounting system.
This individual must be an excellent communicator, providing the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate. They will project a professional company image through all types of interaction and be able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks.
Duties and Responsibilities
The Marina Administrative Manager is the liaison between Property, Accounting, and Operations. This role is critical in maintaining accurate financial records at the properties. The successful candidate will be able to work collaboratively with the General Manager at the Property and the Regional Controller to organize all revenue and accounts payable data which feeds into the Company's accounting system.
This individual must be an excellent communicator, providing the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate. They will project a professional company image through all types of interaction and be able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks.
Duties and Responsibilities
- Provides timely and accurate assistance with processing and confirming all components of the monthly financial statement to ensure a timely month end close.
- Assists with and tackles any assigned special 'ad hoc' projects.
- Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks).
- Provides timely updates and reporting to the Regional Controller as requested for KPIs (Key Performance Indicators).
- Assists in maintaining accurate financial and marina information to assist with the property forecasting process.
- Provides General Manager with necessary financial information, daily sales, monthly revenue, etc.
- Monitors accounts receivable and ensures all accounts receivable accounts are current while performing necessary collection procedures to maintain a current status on all accounts.
- Works with Human Resources to serve as the liaison to ensure employees have ADP access for the purpose of managing their ADP account and for the upkeep of records, benefits access, etc.
- Works with Payroll to ensure timely and accurate processing of payroll, as requested.
- Ensures adherence to departmental and/or Operations policies, procedures, and practices.
- Assists with the tracking, updating, and collection of all contracts, insurance, and registrations, as requested.
- Assists with customer questions as it relates to the marina, contracts, billing, insurance, etc.
- Maintains monthly billing and record keeping for customers.
- Works with vendors as needed to order property supplies, retail items, materials, and uniforms, as requested.
- Reviews all new slip storage and boat club contracts, as applicable, for accuracy and billing.
- Maintains responsibility for all inventory including inputting, quarterly inventory counts, inventory adjustments, and adding inventory.
- Supports the General Manager and Home Office as it relates to tracking initiatives and property related information.
