Office Manager- Provisional

Office Manager- Provisional

Purchasing)

SUNY Broome Community College is seeking a full-time, in-person, 12 month, Provisional, Office Manager for the Purchasing Office. The Office Manager reports to the Purchasing Agent. This appointment is Provisional, pending satisfactory completion of the Civil Service testing requirement. This position is represented by the ESPA bargaining unit.

The Office Manager provides support for all administrative duties for procurement related documents and functions. The position plays a key role to ensure that all procurement records, such as contracts, insurance certificate, purchase orders and bonds are organized, tracked and processed according to standard procedures. The role also includes office management (supervision of clerical staff), oversight of routine office tasks, telecommunications, and scheduling to ensure operational efficiency.

Responsibilities include but are not limited to :

• Coordinates and maintains procurement documents in an accurate manner in line with college policies.
• Supports contract management inclusive of, but not limited to, renewals and updates as well as related documents. Assists in ensuring the completion of all required paperwork for contract approval.
• Tracks and maintains records related to performance bonds, bid bonds, and insurance certificates.
• Supervises clerical staff to ensure that tasks are completed accurately and efficiently. Provides guidance and direction to staff and helps to prioritize tasks.
• Communicates and acts as liaison with contractors, vendors, and internal departments to ensure procurement documents are processed efficiently.
• Prepares reports, correspondence, general office documentation, handles office communications, and scheduling.
• Supports fixed asset record keeping through the College's inventory system. Assists with formulation of procedures for the purchase area.
• Performs other related duties and assignments as required.

Requirements :

Additional Information :

The hourly rate for this position is $24.84.

Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check.

SUNY Broome Community College is an affirmative action and equal opportunity employer with a strong commitment to enhancing the diversity and inclusion of the campus community and curriculum. The institution is committed to promoting an environment of equity, inclusion, and respect for others. SUNY BCC is committed to the diversity of its community. Women, minorities, veterans, individuals with disabilities, and members of underrepresented groups are encouraged to apply.

Affirmative Action / Equal Opportunity Employer.

SUNY Broome Community College will continue to review applicants until the position is filled.

Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references by clicking APPLY NOW

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Salary : $25