What are the responsibilities and job description for the Office Assistant 1 (NYHELPS) position at SUNY Buffalo State?
Position Information
About Buffalo State
Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city’s cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school’s mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.
Posting Date
04/16/2025
Department
Weigel Wellness Center
Line Number
20664
Budget Title
Office Assistant 1 (NYHELPS)
Rank/Grade
SG-6
FTE
Full-Time
FLSA
Non-Exempt
Negotiating Unit
CSEA
Appointment Type
Contingent Permanent
Jurisdictional Class
Competitive (0)
Shift Hours
Monday – Friday, 8:15am – 4:30pm
Department Operating Needs
Brief Job Description
NYS Department of Civil Service job descriptions are available at www.cs.ny.gov/tsplan/tsp.html.
Office Support and Clerical Work
General Office Support
Click here for information on the state benefits offered for this position.
- Such work may consist of, but is not limited to: data entry; math or calculations; mail, supply, and inventory-related tasks
- keyboarding and other document preparation tasks; answering telephones
- completing forms
- assisting customers
- creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities
General Office Support
- Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
- Operate various communication systems such as telephones and computers; and keep records of such communications
- Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.
- Schedule appointments and meetings using various office tools
- Perform routine processing activities, including checking forms for completeness and accuracy
Click here for information on the state benefits offered for this position.
Required Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Non-competitive (NY HELPS):
There are no minimum qualifications for this position.
OR
Competitive (NON-NY HELPS):
- Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
- Eligible List: You must be on a current canvass list from Civil Service.
- Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Preferred Qualifications
NYS Preferred Lists candidates, if applicable, have preference.
Application Deadline Date
05/01/2025
Open Until Filled
No
Special Instructions to Applicant
Contact Person
Contact Email
Contact Fax
Quick Link for Direct Access to Posting
https://jobs.buffalostate.edu/postings/7517
Equal Employment Opportunity/Affirmative Action Employer
Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at warnesje@buffalostate.edu or call (716) 878-4822.
Background Investigation Statement
All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening.
Clery Statement
Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
