Administrative Assistant to the Vice President for Academic Affairs

Administrative Assistant to the Vice President for Academic Aairs

$40,400-$42,420

Clinton Community College, a member of the State University of New York, is situated on the shores of Lake Champlain with panoramic views of the Adirondack Mountains and the Green Mountains of Vermont. The College's mission is to provide educational opportunities in an inclusive and safe environment that empowers individuals to create their own paths to personal and professional growth. The College strives to be diverse in ways that reect the world in which we live and work. By being intentional about creating a strong climate of mutual respect and inclusiveness, we recognize that learning experiences will be broader, richer, and more meaningful for all members of our community.

The Administrative Assistant coordinates project activities, information, reporting and complex administrative matters for Academic Aairs. The incumbent in this position has overall responsibility for the daily operation of the Academic Aairs oce and handles condential maters relating to personnel, collective bargaining agreement development, and contract administration. The individual acts as a liaison between the Vice President for Academic Aairs oce and College sta to help facilitate successful ow of information, as well as ensure that all policies and procedures pertaining to the Academic Aairs division are adhered to and maintained. Some evening and weekend work may be required.

Duties and Responsibilities:

1. Provides data, records and administrative support for certain aspects of various accreditation and review processes, such as those associated with Middle States accreditation and SUNY academic compliance

2. Creates and maintains all master courses in College's Customer Account Management System (CAMs)

3. Ensures proper administration of contractual obligations governed by the collective bargaining agreement (Faculty Association) as it relates to Faculty and Non-Teaching Faculty appointment and reappointment cycles

4. Creates and maintains adjunct faculty contracts

5. Assists students and college sta by answering inquiries regarding curriculum and Academic Aairs procedures and/or policies

6. Generates faculty loads, overloads, prep overloads, lump sums, and Distance Learning stipend payments for payroll; calculates value of overload payments

7. Analyzes current oce procedures/processes and introduces improvements and eciencies to assist with meeting the College's overall mission and strategic goals

8. Reviews the Vice President of Academic Aairs daily schedule of meetings and provides administrative support in the preparation of appropriate background information

9. Provides professional support on an as-needed basis to other administrative offices.

10. Coordinates academic appeals process. Reviews academic appeals and determines if the Appeals Committee needs to meet or whether the student is eligible for re- instatement.

11. Prepares correspondence on behalf of Vice President for Academic Affairs

12. Plans events for Academic Affairs Division

13. Manages information posted on the Academic Affairs website and Adjunct website

14. Identies and incorporates needed changes/updates to Adjunct Handbook

15. Prepares and maintains condential records relating to division staff and students

16. Other duties as assigned

Minimum Qualications:
An Associate's degree plus three to ve years of related administrative or oce management experience which required handling complex duties is required. A Bachelor's degree is preferred. Experience in an academic setting and working for a middle management or senior level
management leader is preferred.

Knowledge, Skills, and Abilities:
Successful track record of demonstrating excellent organizational and problem-solving skills. Proven ability to eectively manage multiple priorities and deadlines while maintaining a high level of professionalism and accuracy. Proven ability to handle administrative responsibilities which require a high level of condentiality. Excellent interpersonal, written/oral communication skills, and the ability to use these skills for eective interactions with all members of the college community. Excellent critical thinking skills with the ability to appropriately address all inquiries and make referrals, as necessary. Skilled prociency (intermediate to advanced level) with MS Oce Suite (MS Word, MS Excel) and with electronic communication. Must have the ability to learn and utilize proprietary software or campus software (e.g. Database programs). Demonstrated ability to work with minimal supervision and use sound professional judgment. Proven ability to manage/coordinate complex administrative details, as well as necessary follow up.

To apply: The search will remain open until filled. Please submit a letter of application, resume, and a CCC Professional Application (available at www.clinton.edu/hr/Job-Postings.aspx.)

Clinton Community College, a member of the State University of New York System, is an Equal Opportunity/ Affirmative Action employer and complies with ADA requirements. Consistent with the Americans with Disabilities Act, applicants needing reasonable accommodations during the employment process should advise HR as necessary.