Division Administrator and Coordinator

Division Administrator and Coordinator

Apply now Job No: 496660
Department: MEDICINE
Local Title: Division Administrator and Coordinator
Budget Title: Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Medicine, Allergy & Immunology at SUNY Downstate Health Sciences is seeking a full-time Division Administrator & Coordinator / Staff Assistant. The successful candidate will:

• Play a pivotal role in managing and coordinating key functions including fellowship programs, research.
• Prepare and coordinate all reports and surveys related to the division.
• Assist in preparation for joint commission regulatory inspections, ensuring compliance and readiness
• Oversee all aspects of the fellowship program, including scheduling, supervision, and evaluation of fellows. Act as the primary contact for any fellowship-related queries and issues.
• Coordinate confidential correspondence related to research. Submit necessary forms, abstracts, informed consents, and research proposals to the Institutional Review Board (IRB).
• Oversee elective courses for medical students, ensuring scheduling and evaluation are properly managed.
• Manage correspondence for medical students and residents participating in programs both within and outside of residency. Assist in the preparation of research manuscripts for publication.
• Organize and coordinate Continues Medical Education (CME) events, including conferences for faculty and fellows. Interact with the CME office to ensure that the division receives annual CME credit for all relevant conferences.
• Respond to incoming calls, directing queries to the appropriate faculty or fellow members Order academic and clinical supplies for the division as needed.
• Address patient consultation requests from on-call teams at Kings County Hospital (KCH) and University Hospital (UHB).
• Organize and coordinate CME events, including conferences for faculty and fellows. Interact with the CME office to ensure that the division receives annual CME credit for all relevant conferences.
• Provide additional administrative support as assigned by the Chief, Administrator, or Chair of the division.

Required Qualifications:

• An Associate’s Degree;
  • OR a minimum of 10-years of administrative and/or administrator and coordinator work experience within an academic setting.
• Strong computer skills. (MS Office, PowerPoint, Excel, Word and Outlook).

Preferred Qualifications:

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

S alary Range:

Commensurate with experience and qualifications

E xecutive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov .

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu

Advertised: January 30, 2025 Eastern Standard Time
Applications close: February 04, 2025 Eastern Standard Time

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