What are the responsibilities and job description for the Residency Program Coordinator, Otolaryngology position at SUNY Downstate Medical Center System?
Residency Program Coordinator, Otolaryngology
Apply now Job No: 496676
Department: OTOLARYNGOLOGY
Local Title: Residency Program Coordinator, Otolaryngology
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
UUP
Job Summary:
The Department of Otolaryngology at SUNY Downstate Health Sciences University is seeking a full-time Residency Program Coordinator / Senior Staff Assistant. The successful candidate will:
Assist with Residency Program Administration:
- Maintain and update residency program flies and records. Manage resident schedules, rotations, and assignments.
- Coordinate all aspects of residency recruitment, including application processing and interviews.
- Assist with the planning and execution of orientation, graduation, and other program events.
- Coordinate Continuing Medical Education (CME} activities for the department including grand rounds scheduling, head and neck tumor board conference and annual research conferences
- Distribute the resident and attending on-call schedule
- Help coordinate the annual department committees including program evaluation committee (PEC}, clinical competency committee (CCC) and planning of the annual departmental retreat
Assist with Accreditation and Compliance:
- Ensure compliance with Accreditation Council for Graduate Medical Education (ACGME} requirements. Prepare and maintain accreditation documentation and reports.
- Support the Program Director in monitoring resident progress and performance.
- Communication and liaison: Serve as the primary point of contact for residents, faculty, and external partners.
- Communicate program policies, procedures, and updates to all stakeholders.
- Assist In the development and dissemination of program materials and announcements.
Assist with Medical Student Education:
- Work with the Clerkship Director to distribute schedules to 3rd and 4th year medical students rotating on the otolaryngology service.
- Oversee orientation for students rotating on the service and ensure collection of end of rotation grades from faculty.
Required Qualifications:
- Bachelor's Degree in Healthcare Administration, Education, or a related field.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and residency management software.
Preferred Qualifications:
- Previous experience in a similar role within a medical education setting is preferred.
Work Schedule:
Monday to Friday; 9:00am to 5:00pm (Full-Time)
Salary Grade/Rank:
SL-3S alary Range:
Commensurate with experience and qualifications
E xecutive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov .
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu
Advertised: February 03, 2025 Eastern Standard Time
Applications close:
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