Research Foundation Sponsored Programs Assistant I - Office of Research Programs

Title: Sponsored Programs Assistant I

Unit: Office of Research Programs (ORP)

Salary: $58,000 - $63,000 Annually Commensurate with Qualifications

Location: SUNY ESF Campus. Hybrid position possible, depending on experience & qualifications.

Brief description of duties: Reporting directly to the Assistant Director of Research Finance, this position provides financial administrative support to the Office of Research team with various tasks including, but not limited to:

• Monitor closeout reports and prepare submission of award closeout package to the Research Foundation for SUNY. Isolate and resolve exceptions with business partners within the Office of Research Finance, ESF Business Office, and Research Foundation on a timely basis;
• Monitor submitted closeouts to ensure completion of the process;
• Ensure that fixed cost funding is allocated to the appropriate Department and Principal Investigator;
• Monitor payroll suspense report and prepare and submit suspense adjustments. Many adjustments will require communication with ORP staff, Human Resources, and the Payroll office;
• Assist with other areas of finance including budgeting, research, and special projects as assigned;
• A successful candidate will make process improvements by automating forms, creating reports, and managing processes and will build connections with ORP, ESF and RF staff.

Required Qualifications:

• Bachelor's degree, or associate degree with 4 years of professional work experience
• Strong attention to detail and ability to work with a high degree of accuracy
• Service-oriented with the ability to work within a team and multitask in a fast-paced, deadline-driven environment
• Strong organizational and communication skills
• Proficient with information systems and Excel spreadsheet software
• Ability to identify, research, and resolve problems, and follow through on tasks with moderate direction
• Proficient in navigating business systems, electronic documents, and sponsors' website

Preferred Qualifications:

• Bachelor's degree in business, administration, or other relevant field;
• Experience in a higher education, sponsored program, or contract administration environment

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php https://www.esf.edu/safety/annual-security-reports.php

SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.php

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance.

SUNY-ESF and the Broader Community

ESF is a specialized college within the 64-campus SUNY system, and a Carnegie R2 "High Research Activity" Institution that consistently earns high rankings in US News and World Report, Forbes, Princeton Review, and other national college guidebooks. With a total enrollment of about 2,200 undergraduates and 400 graduate students, combined with the immediate proximity of Syracuse University and Upstate Medical University, ESF provides an intimate, small-college atmosphere within a vibrant, large-university setting. ESF's extended campuses include more than 25,000 acres of forest properties, both close to Syracuse and across the Adirondack Park, which provide numerous opportunities for experiential coursework, research, and public outreach. For more information, see https://www.esf.edu/

Located on the eastern edge of the Finger Lakes region, Syracuse is a small city in a rural region offering a diversity of natural and cultural amenities, a low cost of living, and a high quality of life - ranking among the top 10 percent of "Best Places to Live" in "The Places Rated Almanac." Syracuse is situated with easy access to New York City, the Adirondack Park, Lake Ontario, and many other points of interest in the eastern United States and Canada. For Syracuse visitor information, see: https://www.visitsyracuse.com/