Temporary Administrative Assistant 1, SG-11

LOCATION/UNIT: University Police Department

TITLE/SALARY GRADE: Administrative Assistant 1, SG-11

DURATION: Temporary ( 3- 6 months)

SALARY: $22.84 hourly (NOTE: current salary or reconstructed salary for state employees in accordance with NYS Audit and Control.)

POSITION DESCRIPTION:

Provide administrative support to the University Police Department and Employee Health Services.

Primary Responsibilities

• Serves as initial point of contact and resource for students, faculty, staff, and visitors during the daytime hours for University Police
• Provides information and makes referrals as appropriate.
• Handles confidential information including correspondence and documents.
• Operates office equipment, computer systems and PC as required for office projects.
• Maintains and regularly updates campus parking and college key records
• Issues Parking passes to students, employees and for events
• Assist with parking ticket letters and appeal responses
• Campus Work orders (Facilities)
• Create Purchase Requisitions/Purchase Orders/use of pCard
• Maintain and replenish office supplies
• Deliver and file department timesheets to payroll
• Establish and maintain various complex computer databases related to department services, placement and other required annual reports.
• Coordinate calendar for the Police Chief
• First point of contact for Chief of Police to promote hierarchy
• Update calendar with schedules events to assist in determining staffing needs and departmental situational awareness
• Perform room reservations for Department
• License Event Notification Service liaison
• Works directly with SU P&T and Enforcement Team for parking reports, passes, tickets and major JMA events regarding ESF lot closures and notices
• Assist with all our occupational physical scheduling, rescheduling, emails, reminders, and directions to Wellnow.
• May assist with the annual audit report from the DEC for a compliance or non-compliance of SUNY State Agency Environmental audit request.

Required Qualifications

• Working knowledge of Microsoft Suite and Excel preferred.
• Excellent communication skills; written and interpersonal.
• Time management and organizational skills are essential.
• Quality customer service skills in a fast paced environment with great attention to detail.

The successful candidate will be required to pass a fingerprint-based background check.

OPERATIONAL NEEDS: Monday thru Friday - 8:00AM - 4:30PM

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php

SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.php

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.