Office Assistant 2 (Calculations) - Purchasing Department (NY HELPS)

The Purchasing Department is responsible for procuring goods and services in accordance with NYS and SUNY Procurement guidelines. The Purchasing Department at the State University of New York at Oswego invites applications for a full-time, permanent Office Assistant 2 (Calculations) position, Grade 09.

Posting Date: April 23, 2025

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $42,641/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefits package. Please click here for more information on benefits for full-time CSEA professionals.

Date of Appointment: As soon as possible.

Description of Responsibilities:

• Process requisitions to purchase orders in the Jaggaer Procurement software system by assigning appropriate object codes, encumbering funds, obtaining vendor insurances, and confirming appropriate documentation is included based on NYS Procurement Guidelines

• Take the lead on the procurement card program audit review and certification process

• Learn and process Change Orders in Jaggaer

• Know and understand the procurement hierarchy and required documentation to review procurements in Jaggaer

• Assist departments with soliciting vendors through written and verbal price quotations

• Answer phones, emails, and execute general office duties

• Work with vendors and departments to enter new Vendors into the Vendor Management system and assist with updating vendor information

• Assist the Accounting Department with vendor payments.

  
  

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications (NY HELPS):

One year of experience in which most work time is spent performing mathematical operations and/or clerical activities related to mathematical operations.

Competitive Minimum Qualifications:

Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.

Permanent Appointment (Non-NY HELPS):

One year of permanent competitive service as an Office Assistant 2 (Calculations) OR be reachable on the Office Assistant 2 (Calculations) eligible list OR have on year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.

70.1 transfer or reinstatement:

One year of permanent competitive or 55b/c service as an Office Assistant 2 (Calculations) OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title eligible for transfer under Section 70.1 of Civil Service Law.

Reassignment:

Permanent competitive or 55b/c service as an Office Assistant 2 (Calculations).

Provisional Appointment:

One year of permanent competitive service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher.

Conditions of Employment:

This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.

For Campus Safety information, please click here to see the Annual Security and Fire Report (Clery).

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here for further policy details, including education and cessation resources.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

For more details, reference New York State Department of Civil Service, Job Title Code # 2581260, Office Assistant 2 (Calculations), and Grade 9.

If you have any questions about the position, please call or e-mail:

Human Resources

315-312-2230

HR@oswego.edu