Alumni Specialist

Full-time; 35 hours per week

Application Deadline: Open Until Filled

Priority Screening: February 21, 2025

Position Summary:

SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for an Alumni Specialist for our Foundation Department.

The Alumni Specialist will be engaged with building a culture of philanthropy and alumni connectedness by inspiring our community of 20,000 alumni through outreach, creative events, programming, publications, and communication. The Alumni Specialist will report to the Executive Director of Institutional Advancement and External Relations.

Areas of Focus:

• Development of Alumni Relations Strategies & Plan
• Development of Alumni Communications (Newsletter, Survey, Directory and Social Media)
• Alumni Hall of Fame Induction (Annual)
• Alumni Cultivation & Events
• Alumni Giving
  
  

Duties and Responsibilities:

• Develop a broad-based alumni relations plan that would engage alumni and cultivate giving with measurable goals and performance metrics
• Proactively devise, oversee the planning and successful execution of various alumni focused events that are sponsored by the Foundation and SUNY Ulster, including the Alumni Hall of Fame Induction; Reunion(s); Affinity groups; Local, regional and national alumni events, meetings, and other events
• Create and implement communications plan to alumni including traditional, online, and social media outreach, including an electronic newsletter, alumni survey/directory and correspondence with alumni
• Devise relevant metrics to track the impact and success of such communications efforts
• Assisting the Foundation Team with all Raiser’s Edge related alumni and data management needs; Assisting Development staff with Alumni outreach for other fundraising functions, such as the Annual Gala, the Annual Fund, etc
• Managing a portfolio of alumni donors to engage, cultivate and solicit for philanthropic support on an annual basis.
• Collaborating with SUNY Ulster on loyalty programs providing a benefit or service to alumni to cultivate volunteers and donors and generate income for alumni programming.
• Overseeing the selection and distribution of several alumni scholarship awards and awards that recognize outstanding alumni achievements
• Working with all alumni and campus constituencies to build a community and enhance diversity and inclusion;
• Serve as collaborative team member of the Foundation Staff and perform other tasks as assigned
• Interest in all aspects of education and a dedication to promoting the college's priorities through developing excellent relationships with a broad range of individuals including but not limited to alumni, faculty/staff, emeriti and friends
• Plan, organize and complete projects simultaneously with close attention to detail and prioritization to meet deadlines
• Delegate, cooperate, and collaborate with cross-campus partners, various constituency groups, and volunteers
  
  

Minimum Qualifications:

• Bachelor’s degree with at least three years of senior level professional work experience in alumni relations or a related field. For example: Bachelor’s degree in Higher Education, Business, Sales, Marketing and minimum 3 years relevant work experience required
• Experience in donor database software, ideally Raiser’s Edge
• Ability and willingness to work non-traditional hours, including some evenings and weekends for events
• Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment
• Excellent oral and written communication skills; Proficient in MS Office
• High professional and ethical standards for handling confidential information
• Experience with and the ability to work with a culturally diverse population
• Willingness to manage a portfolio of prospective donors
  
  

And

• Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests
  
  

Special Qualifications

(May be required depending on area of assignment):

• New York Driver's License may be required
• Other knowledge, skills, abilities, and credentials required for a specific position
  
  

Preferred Qualifications

• Previous participation in the initiation of a comprehensive alumni campaign; college alumnus/alumna; Master's degree
• Demonstrated knowledge and experience in alumni programming, recruiting/managing volunteers, budget development/management, overall resource development, supervision of staff, volunteer management, and implementation/maintenance of a robust alumni relations program;
• Service in a staff leadership role managing people, programs and events with a successful track record for building engagement, social capital, and systems to support institutional goals
  
  

Salary:

An initial starting salary of $43,300 will be commensurate with education, training, and experience per academic year with an excellent benefits package. This position is contingent upon adequate funding.

Additional Information

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by February 21, 2025 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

• Resume or CV
• Cover letter which discusses your qualifications and interest in the position
• Contact information for 3 professional references
  
  

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to the SUNY Ulster website for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

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