What are the responsibilities and job description for the Program Assistant- Business position at SUNY Ulster?
SUNY Ulster Program Assistant Business Department
Part-time benefitted; 30 hours per weekApplication Deadline: Open Until Filled
Priority Screening: December 10, 2024
Position Summary:
SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for a Program Assistant in our Business Department.Under the general direction of the Business Department Chair, the Program Assistant will perform varied administrative support duties to the Business Department; initiate and exercise good judgment and a high level of confidentiality and professionalism in all matters.
Duties and Responsibilities:
- Assist students and others entering the department, providing them with information needed or directing them to the appropriate faculty member
- Maintain department records and files
- Create documents and reports, as requested by department faculty
- Proofread faculty-generated documents as requested
- Produce adjunct faculty contracts
- Input and update class schedules, instructors, and other information in college database
- Compile textbook adoptions each term and collaborate with college bookstore
- Produce reports such as class rosters and enrollment reports using college database
- Maintain minutes of department and other meetings as requested
- Assist faculty in setting up and confirming advising and other appointments
- Assist in production of course assessment and program reviews
- Order supplies, make copies, take messages, and various other support tasks
- Collaborate with department chair and coordinators to develop and implement promotional strategies to increase enrollment
- Maintain department social media accounts on Facebook and Instagram
- Create PowerPoint slideshows for budget presentation and other department presentations
- Support Business Club activities – creating flyers, scheduling events, etc.
- Assist with planning Annual Business Advisory Council and other events as requested
- Perform other duties as requested by department chair
Minimum Qualifications:
- Associate’s Degree or at least five years’ experience as an administrative assistant
- Ability to work independently, but also serve as part of team
- Strong written and verbal communication skills with excellent interpersonal skills
- Evidence of strong administrative and organizational skills
- Attention to detail
- Follow-up and follow-through on assigned duties and requests
- Strong Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint) required
- Event planning organization
And
- Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.
Preferred Qualifications
- Familiarity with Banner and/or Dynamic Forms
Salary:
An initial starting hourly rate of $22.86 with an excellent benefits package. This position is contingent upon adequate funding.
Additional Information
SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.
In addition, OPAP-covered members receive, on an annual basis: 28 vacation days, sick leave accruals, 6 personal days, and 12 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment.
Application Process:
The position is open until filled. However, to ensure consideration, application materials should be received via email by December 10, 2024 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.Applicants must submit the following materials to be considered for the position:
- Resume or CV
- Cover letter which discusses your qualifications and interest in the position
- Contact information for 3 professional references
Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.
SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.
Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.
Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.
SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.
Conditions of Employment
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.E-Verify® is a registered trademark of the U.S. Department of Homeland Security
Salary : $23
