What are the responsibilities and job description for the Business Manager position at SUNY Upstate Medical University?
Job Summary:
We are seeking a dynamic and experienced Business Manager to join the SUNY Center for Professional Development, with a primary focus on financial planning, reporting, and analysis, budget preparation, operations, procurement, and contract management. As a key member of the Leadership Team, the Business Manager will play a pivotal role in overseeing financial operations, budget management, strategic planning, procurement, and contract management within an academic/learning environment. This position requires a strategic thinker with excellent financial acumen, strong leadership skills, and a passion for contributing to the success of a higher education institution.
The Business Manager is expected to function with a high level of collaboration, collegiality, diplomacy, and accountability. The Business Manager assists Program Managers with the creation of program budgets and in contracting with internal and external vendors that enable their work. The Business Manager assists the Director with departmental employee human resource functions including managing hiring process (through SUNY System and Upstate Medical University), managing recruitment, advertising, and onboarding. Manages instructor recruitment and payroll processing using Extra Service policy and established payroll procedures.
The Business Manager also creates tracking mechanisms for processing CPD financial functions, and is responsible for supervising a staff assistant who focuses on data entry and tracking of all financial transactions, accounts receivable/payable, and travel to ensure that all transactions are processed in an accurate and timely manner.
The Business Manager oversees department operating accounts and approves expenditures in consultation with the CPD Director. Monitor all department financial accounts including NY State and Upstate Foundation accounts. Oversee departmental purchasing, determine accounts charged, negotiate service contracts, and negotiate and procure capital equipment, software, and service contracts.
Minimum Qualifications:
Bachelor's degree in Business Administration, Finance, or a related field. Three (3) years relevant experience, including two years experience with automated accounting software. Strong analytical and problem-solving skills. Excellent communication and interpersonal skills. Demonstrated leadership and team management abilities. Familiarity with academic structures, processes, and funding mechanisms in higher education. Ability to develop and create financial plans and projections. Ability to use advanced features of Microsoft Excel, including pivot tables/charts/graphs and to develop/maintain reports from within an automated financial system. Excellent organization, quantitative and communication skills. Ability to forge collaborative relationships, work effectively in a team environment, and interact with staff and leadership at all levels of the organization.
Preferred Qualifications:
Master's degree in Business Administration, Finance or a related field. Experience supporting financial operations for a educational/learning institution. Knowledge of SUNY and NYS Financial and Procurement Policies.
Work Days:
Monday - Friday 8:30 am - 4:30 pm
Message to Applicants:
Recruitment Office: Human Resources
Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
We are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.
