What are the responsibilities and job description for the Divisional Assistant - Hematology Oncology position at SUNY Upstate Medical University?
Job Summary:
Daily Administrative Support: Assist the Division and Division Chief with administrative tasks.
Supervise Staff: Oversee an administrative assistant who supports the faculty.
Backup Support: Provide administrative backup for faculty and learners in Hematology/Oncology.
Faculty Inpatient Schedule Management: Ensure the inpatient schedule is up-to-date and reflect any changes accurately.
Chief's Schedule: Coordinate and maintain the academic and clinical schedule for the Division Chief.
Meeting Organization: Plan and schedule meetings, prepare agendas, and take minutes if required.
Communication: Disseminate important updates and news within the division and externally as needed. Prepare, review, and send messages on behalf of the Chief and other faculty members.
Credentialing Compliance: Collaborate with Medical Staff Services to maintain faculty compliance and hospital privileges.
Faculty Evaluations: Assist in the evaluation process for faculty members.
Time-Off Records: Manage faculty time-off records and ensure reporting compliance.
Event Planning: Organize, plan, and execute divisional and academic activities, such as grand rounds, simulations, and holiday events.
Recruitment Efforts: Coordinate division recruitment activities, including travel arrangements, itineraries, and candidate logistics.
Financial Records: Maintain division financial records and ensure compliance in fund usage.
Collaboration with Dept of Medicine: Work closely with the Department of Medicine to share productivity reports and policy updates with the faculty. Minimum Qualifications:
Supervise Staff: Oversee an administrative assistant who supports the faculty.
Backup Support: Provide administrative backup for faculty and learners in Hematology/Oncology.
Faculty Inpatient Schedule Management: Ensure the inpatient schedule is up-to-date and reflect any changes accurately.
Chief's Schedule: Coordinate and maintain the academic and clinical schedule for the Division Chief.
Meeting Organization: Plan and schedule meetings, prepare agendas, and take minutes if required.
Communication: Disseminate important updates and news within the division and externally as needed. Prepare, review, and send messages on behalf of the Chief and other faculty members.
Credentialing Compliance: Collaborate with Medical Staff Services to maintain faculty compliance and hospital privileges.
Faculty Evaluations: Assist in the evaluation process for faculty members.
Time-Off Records: Manage faculty time-off records and ensure reporting compliance.
Event Planning: Organize, plan, and execute divisional and academic activities, such as grand rounds, simulations, and holiday events.
Recruitment Efforts: Coordinate division recruitment activities, including travel arrangements, itineraries, and candidate logistics.
Financial Records: Maintain division financial records and ensure compliance in fund usage.
Collaboration with Dept of Medicine: Work closely with the Department of Medicine to share productivity reports and policy updates with the faculty. Minimum Qualifications:
Associates Degree or pertinent college level courses and four years of administrative/office management experience including supervisory experience. Will consider equivalent combination of education and experience.
Preferred Qualifications:Work Days:
Message to Applicants:
G5: $19.50 - $30.48
Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.
Recruitment Office: MedBest Medical Management
Salary : $20 - $30
