School District Clerk

JOB GOAL:  

Under general direction, provides high-level support for the Superintendent of Schools, performing a variety of responsible and confidential secretarial, technical, and administrative functions. The incumbent of this position will assist the Superintendent and School Board members by providing a wide variety of complex and confidential administrative and secretarial support; communicating information as needed and directed.   

TERMS OF EMPLOYMENT: 

Twelve-month (245 days) contract, Pay 804 Grade 117, plus Benefits Package. NOTE:  Precise placement within the salary range will be determined based on education and experience. Salary Range: $50,320 - $87,430  FLSA: Exempt

MINIMUM QUALIFICATIONS:

1. Bachelor’s degree from a college or university required.
2. Knowledge of secretarial procedures and office management techniques; correct English and grammar, punctuation, spelling, and proofreading; record-keeping and filing systems; general finance and accounting principles
3. Skill and ability to communicate effectively, both verbally and in writing, with diverse groups including top-level administrators and Board members; prepare concise and accurate written communications; prepare documents and complete work assignments; exercise analytical and independent judgement; set up and maintain database files; utilize time management techniques to organize and prioritize work; coordinate a variety of projects simultaneously; read, interpret, research, explain, and apply laws, rules, regulations, policies and procedures relating to Administration office operations; accurately record/transcribe meeting minutes; identify and research sources of data in the community to obtain information; maintain cooperative working relationships. 

Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.

1. Coordinate activities to support the School Board and task forces as directed by the Superintendent. Must be available to work a flexible schedule. Extended hours are required. 
2. Compiles data from a wide variety of diversified sources (e.g.  Superintendent, staff, Board members, community organizations, legislature, government agencies, etc.) to prepare reports, make recommendations; and/or prepare information for the assigned administrator.  
3. Coordinates the scheduling of personnel hearings and a wide variety of projects, activities, and/or events under the direction of the Superintendent for the Board (e.g. board agenda, meetings, receptions, luncheons, workshops, travel/accommodations, etc.) to complete activities and/or deliver services in accordance with district policy and mandated requirements. Attends all Board Meetings and other events as assigned.  Participates in a variety of meetings, workshops, and/or trainings to provide or receive information, record minutes, and support the needs of the attendees.  
4. Prepares a wide variety of complex written and electronic materials (e.g., correspondence, Board Meeting agendas, minutes, event programs, bulletins, reports, etc.) to communicate information and/or create documentation in compliance with established guidelines.  
5. Performs all other tasks necessary to ensure that the Superintendent, Board members and other staff have the information and materials required for successful meetings. 
6. Acts as the backup to the Senior Executive Assistant to the Superintendent/Office Administrator including but not limited to developing the monthly agenda for the Board of Directors' meetings as well as the Diligent agendas of all regular/special meetings.  
7. Provide technology support for the administration of IT applications and client technologies for the Administration building and the Board of Education. 
8. Supports the Superintendent, the Board of Education, and other assigned administrators to assist with their functions and responsibilities. 

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Mental Functions, Physical Requirements, and Working Conditions:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, go up and down stairs, operate foot and hand controls, use a telephone, and write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires accurate perceiving of sound, near and far vision, depth perception, handling and working with educational materials and/or objects, and providing oral information. Must have the ability to work for the duration of the daily contracted time period, and to be physically present and at assigned work, with only infrequent unexcused absences, during the contract year. Additional technical skills, knowledge, and abilities may be recommended by the immediate supervisor and approved by the Human Resources Director.

Salary : $50,320 - $87,430