Accounting Specialist

Position Description

Essential Job Functions

The following duties are typical of those performed by the incumbent in this classification. However, other duties may also be required.

Essential Job Functions:

• Performs day-to-day, monthly, quarterly, and annual accounting tasks
• Prepares accounting system documents (e.g. vouchers, encumbrances, warrants, purchase orders, checks, fund transfers, journal entries, etc.) for approval, distribution and adherence to established fiscal controls.
• Maintains assigned financial records with special emphasis in Accounts Payable, Accounts Receivable, Purchasing and Trust Accounts.
• Analyzes, balances and reconciles accounts, and performs adjusting entries when necessary.
• Assists in tracking budgets, including creating and updating spreadsheets, and reviewing budgetary control accounts.
• Participates in the development, maintenance and implementation of accounting procedures, policies, standards, records, and systems.
• Prepares a variety of accounting and statistical reports.
• Verifies fiscal documents.
• Prepares transfers or journals.
• Creates purchase orders with appropriate codes.
• Performs various cash handling responsibilities including distribution of cash drawers and preparing deposits.
• Receives, logs, and distributes checks to the appropriate parties.
• Assists with fiscal information exchange between the Fiscal Services Division and either other Court divisions or external agencies.
• Reviews, investigates, and corrects errors in financial entries, transactions, documents, and reports.
• Performs trust accounting functions including monitoring disbursements and reconciling funds.
• Utilizes a computer daily, with extensive work performed in Microsoft Excel.

• Purposes, methods, and practices of financial record keeping and accounting
• Accounting and auditing principles, practices, and procedures
• Modern office methods, procedures and equipment
• Desktop computers and software applications including Microsoft Word and Excel
• Principles of English grammar, spelling and punctuation

• Prepare accurate financial summaries and reports
• Perform technical accounting and clerical work
• Make arithmetic calculations quickly and accurately
• Work within a financial management information system that is used to track general ledger, accounts payable/receivable, trust and other financial data
• Maintain records and analyze data
• Work cooperatively with those contacted in the course of work to create a team environment
• Communicate effectively, both verbally and in writing
• Successfully and tactfully interact with the public, coworkers, and judicial officers
• Follow oral and written directions and instruction and accept feedback
• Use good judgment
• Safeguard sensitive information and maintain confidentiality
• Work in a fast-paced, sometimes stressful, environment
• Operate a variety of office equipment including a personal computer and copier
• Work with spreadsheet and word processing software programs (preferably Microsoft)
• Travel between Court facilities when required

Typical Qualifications

Any combination of education, training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education: High School Diploma, or GED equivalent, is required. An Associate’s Degree in Accounting, finance, business administration, economics or a closely related field is highly desirable.

Experience: A minimum of two (2) years of responsible work experience in financial record keeping.

Supplemental Information

Additional Information

Criminal History Requirement: Candidates are required to pass a criminal history background check.

License Requirement: Possession of a valid California Class C driver's license may be required or the ability to provide alternate transportation that meets job requirements.

Physical Requirements: The physical requirements described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification.

Personal mobility to work in various office settings, locations and in confined work spaces; manual dexterity to use computers and standard office equipment; ability to lift and carry items occasionally weighing up to twenty-five (25) pounds; pushing objects weighing up to 200 pounds and pulling objects weighing up to 100 pounds; physical ability to sit for extended periods of time; stoop, reach overhead, bend, crawl, climb stairs and occasionally climb ladders to access equipment; vision which can be corrected to a level sufficient to read hand-written, typed and computer generated information and data, as well as computer terminal displays; hearing and speech ability sufficient to enable communication by telephone and in person.

Work Environment: While performing the responsibilities of this classification, the following work environment characteristics are representative of the environment an employee will encounter.

Incumbents will perform work inside of buildings, in an office environment and in a controlled environmental facility, with little exposure to outdoor temperatures, dirt, or dust. The working conditions are typically quiet but may be loud at times at some locations and will require working alone or closely with others. The noise level and traffic level in the work environment are similar to a busy office. This role requires heavy use of a computer or laptop, including keyboard and mouse, and routine use of other standard office equipment.

Travel to visit other branches within the county, or neighboring counties, and travel to attend professional meetings and trainings in and outside of the county may be required on a frequent basis.

Normal court business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Projects, maintenance work, and other position duties which impact court operations may necessitate this position working beyond normal business hours or on the weekend. Alternate work shifts may occur.

Disclaimer: This document is intended to describe the general nature and level of work performed by an incumbent assigned to this job classification. It is not intended to provide an exhaustive list of all duties and responsibilities of incumbents so classified.

Reasonable accommodations may be available to a qualified individual with a disability which will enable them to perform the essential functions of the classification.

Application Process

Please submit a complete online application, including responses to the required supplemental questions, at https://www.governmentjobs.com/careers/buttecourt. Applications will not be accepted by other means.

This recruitment will remain open until April 15, 2025, at 11:59 PM. The best-qualified candidates will be selected to advance to an interview.