Calendar Coordinator - Promotional Only

DEFINITION Under general direction performs a variety of complex duties; plans, manages, analyzes, recommends and coordinates court calendar assignments. Works closely with the Presiding Judge and/or the Supervising Judge to ensure timely and accurate coordination of case assignments.

DISTINGUISHING CHARACTERISTICS This class is a second level supervisory position. Incumbent is responsible for coordinating court calendars, supervising and coordinating jury services, and supervising clerical staff assigned to a section of the Court. Incumbent manages judicial calendar assignments under the direction of the Presiding Judge and/or Supervising Judge. 
This class is distinguished from the higher level of Operations Manager in that the latter manages the daily operations of a major division of the Court. It is distinguished from the lower-level class of Court Supervisor in that the latter functions as the first full supervisory level in the Court and supervises a section of the court not responsible for coordinating the calendars, outside contractors or per diem employees.Positions in this class may perform any or all of the below listed duties. These should be interpreted as examples of the work, and are not necessarily all-inclusive.

1. Plans, organizes and coordinates court calendars; monitors daily case flow, confers with presiding judge and/or supervising judge in assignment of cases as needed to ensure timeliness and compliance with case assignments, calendar process and procedures.
2. Confers with the presiding judge, supervising judge, judges, court administrators, and staff in the development and implementation of calendaring policies and procedures.
3. Prepares and distributes trial status reports, case calendar, and related information to judicial officers, court staff, and justice partners.
4. Oversees clerical staff workload and assignments of court reporters and interpreters.
5. Supervises, plans, organizes, coordinates, trains, reviews and evaluates the work of subordinate staff.
6. Confers with attorneys, justice partners regarding case scheduling, and local court rules; serves as primary resource for resolving issues regarding local court rules and practices.
7. Secures judicial coverage through the assigned judges or temporary judges' program; makes accommodations, coordinates and secures alternate courtroom space, as necessary.
8. Analyzes administrative calendar procedures, recommends and implements improvements as needed.
9. Conducts special studies relating to the calendar; confers with judges, other court staff and attorneys regarding calendaring procedures, the status of the calendar or individual cases;
10. Compiles data and prepares periodic statistical reports related to calendar and case management;
11. Court Liaison for community related educational programs; coordinates the use of courtrooms for mock trials, classroom visits, or tours.
12. Prepares forms and develops procedures for program operation.
13. Reviews new legislation and provides summary of impact on local rules and practices.

Any combination of education, training and/or experience which substantially demonstrates the following knowledge, skills and abilities:
Thorough knowledge of:

1. Court policies and procedures;
2. Penal Code, Civil Code of Procedures; California and local Rules of Court, Government Code and other statutes as they apply to court operations and jurisdictions;
3. Legal terminology and documents related to court procedures;
4. Case management rules;
5. Arbitration codes and procedures.

Skill and ability to:

1. Analyze and evaluate court-wide processes to achieve optimal operational efficiencies;
2. Function in a highly independent and effective manner;
3. Establish and maintain effective working relationships;
4. Communicate effectively both orally and in writing;
5. Ability to prioritize, organize and multi-task effectively;
6. Analyze administrative procedures, recommend and implement improvements as needed;
7. Read, interpret and apply complex rules, policies and regulations;
8. Safeguard confidential materials and/or information;
9. Conduct statistical analysis;
10. Use computer programs and applications for case and calendar management;
11. Train and supervise subordinate staff.

The knowledge and abilities listed above may be acquired through various types of experience, education or training. Typical ways to acquire the required knowledge and abilities are listed below:Two (2) years of experience performing duties equivalent to Court Supervisor in the Superior Court of California, County of Monterey.Three (3) years of experience performing duties equivalent to a Courtroom Clerk in the Superior Court of California, County of Monterey.  Four (4) years of increasingly responsible experience in a trial court, of which one (1) year must have been in a lead worker capacity.

Salary : $80,808 - $103,126