Courtroom Clerk (Promotional Only)

Description

Applications for the Courtroom Clerk will be reviewed and considered on a competitive basis. In order to be eligible for consideration, interested candidates must submit the following documents:
1. Updated Court Application
2. Responses to the Supplemental Questions
Failure to post all required documents will automatically result in being eliminated from the recruitment.

After a thorough review, those candidates who best exhibit the necessary knowledge, skills and abilities in their application materials will be invited to continue the recruitment process, which may include:
1. Written exam
2. Simulated court exam
3. Panel interview(s)

DESCRIPTION: Under general supervision, functions as the primary clerical person in the courtroom; is responsible for the efficient and timely preparation of documents and forms relevant to court proceedings; and does other work as required.

DISTINGUISHING CHARACTERISTICS: The Courtroom Clerk class is distinguished from the class series of Deputy Court Clerk in that the latter primarily performs legal document processing in an office setting. Courtroom Clerk is distinguished from the higher level class of Court Supervisor in that the latter supervises the work of Courtroom Clerks and Deputy Court Clerks.

Examples of Duties

Positions in this class may perform any or all of the below listed duties. These should be interpreted as examples of the work and are not necessarily all-inclusive.
l. Attends court hearings and conferences; accurately records information pertaining to proceedings including the type of action, the parties in the case, the attorneys present, persons sworn to testify, evidence submitted, disposition of cases and court orders; arranges court case records (both hard copy and electronic) and supporting documents for judge.
2. Prepares minute orders, legal documents, reports, correspondence and other materials relating to court proceedings.
3. Inputs data into automated case management systems.
4. On judge's order, issues and recalls bench and arrest warrants and follows-up on bail forfeitures.
5. Completes in-court documents that determine inmate's status such as "order to release" or "order to detain."
6. Monitors electronic recording system in designated courtrooms to preserve verbatim accounts of proceedings and keep accurate log of cases.
7. Receives, marks and keeps written records of evidence and exhibits received; ensures proper chain of custody is maintained at all times.
8. May perform limited administrative duties for judges such as screening visitors in person or by phone, typing and independently composing correspondence and maintaining appointment calendars.
9. Researches, prepares, and processes non-compliance orders and modifications.
10. Prepares sentencing and prison commitments.
11. Reviews legal documents presented to the court for completeness of information and accuracy of legal format.
12. Provides case status information to jurors, public, county departments, other agencies and the media, as appropriate, in person, by phone or in writing.
13. Impanels juries, maintains attendance records, calculates jury fees and obtains or prepares jury instructions as requested by the judge.
14. Administers oaths to juries, witnesses and others concerned with the case.
15. Provides training in-court procedures and reviews in-court work for completeness and accuracy; provides transfer of knowledge in court during assignment transitions.
16. Reads charges or indictments and verdicts to defendants.
17. Takes initiative to continue learning and growing in area of responsibility so as to be most effective.
18. May provide support to other divisions of the court when the need arises.
19. May order supplies and forms for the courtroom.
20. Collects fees from parties in civil case types.
21. Completes financial, statistical and Judicial Council forms and/or transactions.

Minimum Qualifications & Examples of Experience and Training

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of;
1. Rules of Court, California laws, codes and statutes applicable to the Courts.
2. Functions, procedures, services and jurisdiction of the Court; legal terminology, forms and related documents used.
3. Filing requirements of civil, criminal, juvenile, mental health and probate processes.
4. Standard English usage, grammar, spelling and punctuation; standard office equipment; basic arithmetic.
5. Filing and record keeping practices of the Court
6. Court's case management system.
7. Court protocol and professional courtroom demeanor.
Skill and ability to:
1. Organize, and complete work assignments with minimal supervision and under time constraints.
2. Accurately manage numerous details.
3. Make on the spot decisions based on accepted protocols while in a courtroom.
4. Manage multiple tasks under pressure of deadlines.
5. Speak clearly before a large group of people when swearing in juries, witnesses and reading proceedings and judgments, etc.
6. Take written notes at a speed sufficient to accurately record court proceedings.
7. Listen carefully to note pertinent information for court records.
8. Type or enter data at a rate sufficient to meet workload demands in a timely manner.
9. Operate a variety of office equipment such as computer, printer, telephone, calculator, copy machine, electronic recorder and electronic scanner.
10. Compute basic arithmetic problems quickly and accurately. Deal effectively, professionally and courteously with those contacted through the course of work.
11. Maintain confidentiality according to protocol and procedures.

EXPERIENCE, EDUCATION AND TRAINING: The knowledge and skills listed above may be acquired through various types of experience, education, or training, typically:

Education: An educational level equivalent to a high school diploma or GED

The Superior Court of California, County of Monterey offers a comprehensive benefits program. The below benefits summary is based on a full-time position benefits may be prorated for part-time positions:

Vacation: Accrues at the rate of 3.7 hours per 80 hours earned in a biweekly pay period. The accrual rate increases after 3, 5, 10, 15, 20 and 25 years of service.

Holidays: 14 days a year.

Sick Leave: Provides salary continuation for absence due to illness and is earned at the rate of 3.08 hours 80 hours earned in a biweekly pay period.

Bereavement Leave: Up to 3 days of paid leave.

Educational Leave: Two 8-hour day per calendar year.

Education Reimbursement: Up to $1,000 per year.

Medical Insurance: employee and dependent coverage available.

Dental Insurance: employee and dependent coverage available.

Vision Care Insurance: employee and dependent coverage available.

Life Insurance: $50,000 life insurance policy.

Deferred Compensation: A voluntary deferred compensation program is available.

Retirement: Public Employees Retirement System (PERS) Employer and Employee (based on percentage of pay) contributes into CalPERS

This information is not legally binding, nor does it serve as a contract. The
benefits and wages listed in the Court Personnel Policies or applicable MOU
prevail over this listing.