Courtroom Clerk I - Continuous

Salary : $51,996.00 - $69,684.00 Annually

Location : Redding, CA

Job Type : Regular, Full-Time

Job Number : 2023-510

Department : Courtroom Services

Opening Date : 01 / 13 / 2025

POSITION SUMMARY

Under the direction of the Court Services Manager or Court Services Supervisor, a Courtroom Clerk serves as clerk to a Judge or Commissioner in Superior Court, prepares minutes of Court proceedings, performs difficult, complex, and confidential clerical work in support of courtroom activities, ensures efficient operation of the courtroom, and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

Courtroom Clerks work full time in a courtroom. The Courtroom Clerk I is the entry class in which employees receive extensive training in all case types. A Courtroom Clerk I is promoted to the Courtroom Clerk II level upon meeting the minimum experience requirements, passing a written proficiency examination, and demonstrating the ability to perform competently the full range of duties. A Courtroom Clerk is distinguished from a Court Services Assistant in that the latter works in case processing, may work in support of a courtroom on a regular basis, and may work part time in a courtroom but does not work full time in a courtroom assignment.

EXAMPLE OF DUTIES

Attends a variety of court proceedings; records statutorily required data; prepares minutes of Court hearings reflecting case proceedings and orders of the Court; enters case specifics into the court's case management systems and determines actions needed to execute Court orders and rulings.

Prepares, examines, and maintains a variety of Court-related calendars and documents; maintains custody of exhibits and records; examines and prepares abstracts, notices, commitments and other documents; exonerates and forfeits bail bonds; issues writs, issues / recalls bench warrants, and other legal processes; prepares orders and judgments for the judge's signature; prepares and mails notices of entry of judgment on civil cases; completes DMV and DOJ reporting.

Advises attorneys, general public, and local and state agencies regarding status of cases and provides procedural information; examines case files and advises Judge, attorneys, and litigants of sufficiency and timeliness of documents; records fines, sentences, bail, and other case specific information; provides information and referral to Court services and related prosecution and legal defense operations.

Participates in jury selection; records juror excuses and challenges by counsel; maintains juror attendance records and provides records to jury services; reads and records jury verdicts; polls jury; calculates and collects jury fees and court reporter fees; administers oaths and compiles statistical information.

Coordinates courtroom activity and needs with case processing unit, jury services, and other Court units.

Maintains records of statutory time limits for rulings of submitted cases; maintains manual and automated case files.

Attends hearings regarding confidential legal matters and assumes the responsibility of

maintaining confidentiality of records and information.

May provide training to other staff as required or assigned.

QUALIFICATIONS / REQUIREMENTS

Three (3) or more years of office clerical experience in a California Court, including a minimum of one (1) year at or a level comparable to a Court Services Assistant III. Consideration will be given for any combination of training and experience that provides the desired knowledge and abilities.

Knowledge of :

• Public information and communication techniques;
• General clerical office procedures, including keyboarding;
• Automated systems as used for information storage and document preparation;
• Proper decorum as related to staff support within the courtroom;
• California codes, rules, ordinances, laws, and regulations; procedures and policies,
• operations, and jurisdiction of the Court;
• Courtroom practices and procedures; documents and terminology related to civil,
• criminal, family law, mental health, probate, and adoption cases;
• Statutory requirements for maintenance of Court calendars and legal documents;
• Fines, bail, and sentencing procedures;
• Interrelationship of law enforcement, prosecution, and defense;
• Technical resource materials and information sources applicable to the area of

assignment.

Ability to :

duties.

APPLICATION AND SELECTION INFORMATION

Carefully complete your application and supplemental questionnaire and submit by the application deadline. A cover letter and resume are not accepted as a replacement for your application.

It is important that your application show all the relevant education and experience you possess. If you held multiple positions with the same employer, please list each job title and duties separately. Explain gaps between any employment periods by way of a separate attachment to the application.

Minimum requirements must be met at the time of filing.

The work experience portion of your application profile should account for all employment within the last 10 years, including your current or most recent position. Include U.S. Military Service, self-employment, and relevant unpaid volunteer work.

Incomplete application materials, false statements, omission of a material fact, or partial information will result in disqualification.

The Court reserves the right to modify the selection / examination process at its discretion.

If you submit multiple applications, ONLY your most recent application and attachments will be considered.

All correspondence regarding the selection process is sent via email. You are responsible for checking your email account on a regular basis to find out the status of your application.

A qualifications appraisal committee will review applications and requested materials, and only the best-qualified candidates will be invited to interview for this position. Meeting the announced requirements does not guarantee inclusion into the selection process.

Travel expenses to appear for an interview will not be reimbursed.

Shasta County Superior Court is an Equal Opportunity Employer.

Arrangements may be made to accommodate applicants with disabilities by informing

Human Resources in writing or by telephone at the time of application.

Health Benefits : The Court offers medical, dental, and vision insurance coverage to full-time employees and their dependents, and provides a generous contribution to these insurance benefits. Employees who "opt-out" of the medical plan may be eligible to receive a monthly stipend.

Life and Disability Insurance : The Court provides a paid basic term life insurance plan for full-time employees, and also offers optional supplemental term life and dependent life insurance and disability policies that the employee may purchase.

Holidays : Full-time employees receive 14 paid holidays per year.

Vacation : Full- time employees accrue 10 days for the first three 3 years of service; 15 days 4-9 years; 17 days 10-15 years; and 20 days after 16 years of service.

Sick Leave : Full-time employees accrue 12 days per year. Upon retirement and to the extent allowed by law, unused and unpaid sick leave may be converted to service time for retirement credit. All other employees will accrue sick leave in accordance with the Paid Sick Leave Law under the Healthy Workplace Healthy Family Act of 2014 (AB 1511).

Flexible Spending Plans : Full-time employees are eligible to participate in a voluntary health care or dependent care flexible spending account. The maximum contribution limits are equal to the statutory contribution limits determined by the IRS.

Retirement : Court employees, meeting membership eligibility requirements, participate in a defined-benefit pension plan through the California Public Employees' Retirement System (CalPERS). Retirement benefit formulas and employee contribution rates are determined by whether the employee had prior CalPERS membership.

Deferred Compensation Plan : Full-time employees may participate in a voluntary 457 deferred compensation plan; paid 100% by the employee. Eligibility for employer-matching is determined by classification.

As a courtroom clerk, you may not have a permanently assigned courtroom. You would receive appropriate training in a variety of courtroom assignments, which would allow you to provide courtroom coverage in an array of courtrooms. Please describe how you would handle this fluctuating change in assignments?

Communication is crucial as a courtroom clerk. Please describe how you would handle the following situation : You have a large backlog of pending work from calendars you have clerked all week, as well as time sensitive minute orders that need to be completed by noon. Your supervisor contacts you and says you are needed in a particular courtroom within the next ten minutes.

Courtroom Clerks work under a supervisor who answers directly to the manager of the division. Clerks also work for and answer to the bench officer to whom they are assigned. If your supervisor were to direct you to perform a task in a specific way, yet your judge wants the task done in a different manner, describe how you would handle such a contradiction in direction.

Please describe what you believe is required for the position of a courtroom clerk. What experiences have you gained in your current or prior assignments that have helped you prepare for this position, and would be of benefit to the Courtroom Clerk Unit?

Required Question

Salary : $51,996 - $69,684