What are the responsibilities and job description for the Purchasing Assistant position at SUPPLY SOLUTIONS?
Job Overview:
The Purchasing Assistant supports the purchasing department by assisting with the procurement of products, services, and supplies. This role involves managing vendor relationships, processing orders, tracking inventory, and ensuring that purchasing activities align with company budgets and requirements.
Key Responsibilities:
Order Processing:
- Assist in the preparation and submission of purchase orders.
- Monitor order progress and ensure timely delivery of goods and services.
- Coordinate with suppliers to resolve any issues related to order fulfillment, delays, or discrepancies.
Vendor Management:
- Maintain a database of suppliers, including contact details, pricing, and delivery terms.
- Assist in evaluating vendor performance, ensuring the best suppliers are selected for each purchase.
- Support negotiations of pricing, delivery schedules, and other terms with vendors.
Inventory Management:
- Track stock levels and assist in monitoring inventory to avoid overstocking or shortages.
- Work with warehouse teams to ensure goods are received in proper condition and quantities.
- Prepare reports on inventory levels, sales forecasts, and purchase trends.
Price Research & Comparison:
- Conduct market research to identify potential new suppliers and obtain competitive price quotes.
- Assist in comparing prices from multiple suppliers to ensure cost-effectiveness.
- Monitor price trends and adjust purchasing strategies accordingly.
Documentation and Record-Keeping:
- Maintain accurate records of all purchases, contracts, and supplier agreements.
- Assist with the preparation of reports on procurement activities and expenses.
- Help ensure compliance with company purchasing policies and legal regulations.
Support in Budgeting and Cost Control:
- Help track spending and ensure purchases align with company budgets.
- Provide support in identifying areas for cost savings or efficiency improvements in the purchasing process.
Communication and Coordination:
- Act as a liaison between the purchasing department and other internal departments (e.g., finance, logistics, production).
- Communicate with vendors to resolve any issues or changes in order details.
- Support the team in administrative duties related to purchasing.
Skills and Qualifications:
- Education:
- High school diploma or equivalent; some positions may require an associate degree or higher in business, supply chain management, or a related field.
- Experience:
- Previous experience in purchasing, supply chain management, or administration is an asset.
- Experience using procurement software or databases may be required.
- Skills:
- Strong organizational and time-management skills.
- Attention to detail with the ability to multitask and handle multiple projects.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, etc.) or similar tools.
- Familiarity with procurement software (e.g., SAP, Oracle) is a plus.
- Personal Attributes:
- Proactive and resourceful with a problem-solving mindset.
- Ability to work well in a team environment and collaborate with various departments.
- Strong negotiation and interpersonal skills to manage vendor relationships effectively.
Work Environment:
- Location: Office-based, with occasional travel to vendor sites or warehouses as required.
- Hours: Typically full-time, Monday through Friday, 8am-5pm with flexibility depending on company needs.
Salary : $20 - $23