Clerk’s Executive Assistant

Title: Clerk’s Executive Assistant

State Role Title: Salary Non-Specified

Hiring Range: Commensurate with experience

Pay Band: UG

Agency: Supreme Court

Location: Court of Appeals

Agency Website: WWW.VACourts.gov

Recruitment Type: General Public - G

Job Duties

The Court of Appeals is seeking an executive assistant to provide critical support to the Clerk of Court with regard to administrative, organizational, and case-related matters. Responsibilities will encompass those activities necessary to provide the Clerk with support to enable him to manage his workflow. The position will involve complex, sensitive, and confidential matters.

Essential Duties & Responsibilities –

Duties will include:

1) assisting the Clerk with administrative and organizational matters, including special projects for the Court;

2) assisting the Clerk with case matters as they arise;

3) organizing and maintaining the Clerk’s files to ensure efficient management of pleadings pending before the Court;

4) preparing Court documents and correspondence in accordance with established guidelines and judicial instructions;

5) performing data entry in the Court’s case management system; and

6) other duties as assigned. Some telework may be allowed at the discretion of the Clerk.

Minimum Qualifications

• Bachelor’s degree or at least four years of progressively responsible experience in a court, government, or law office preferred
• Proficiency in word processing and Windows-based programs is required; experience with Excel, PowerPoint, and Adobe Acrobat is preferred.
• Strong oral and written communication skills
• Strong customer service skills with an ability to anticipate needs before they arise
• A team player capable of cultivating productive working relationships with colleagues and the public
• Resourceful, can-do attitude and problem-solving skills
• Strong organizational skills, with the ability to work independently and efficiently
• Ability to prioritize, multi-task, and perform special projects
• Experience in office and information organization and management

Additional Considerations

State application, cover letter and resume with references are required. STATE APPLICATIONS MUST BE FULLY COMPLETED FOR CONSIDERATION. Applicants must apply online. Only interviewed applicants will be notified of the filling of the position. No phone calls or e-mails regarding application status.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Daisy Duitsman

Phone: No calls

Email: Humanresources@VACourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.