Deputy Clerk - Court Operations

Title: Deputy Clerk - Court Operations

State Role Title: Deputy Clerk

Hiring Range: $48,207 15% County Stipend

Pay Band: UG

Agency: Supreme Court

Location: Fairfax City Gen Dist Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Court Operations Deputy Clerk (Grade 8) is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines. This position ensures the court’s instructions are executed and legal documents are prepared with accuracy and in accordance with state and local policies. You must be committed to providing excellent customer service to a diverse population.
This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

All employees receive a 15% county salary supplement in addition to the state salary.

Essential Duties and Responsibilities - Duties include but are not limited to preparing detailed court documents in accordance with established guidelines, entering data into an automated case management system, imaging case files, scheduling matters for court, preparing correspondence and legal documents, scheduling interpreters for court cases, assigning court appointed attorneys, providing customer service at the front counter and on the telephone, filing court documents, and attending court sessions. The selected candidate must possess the ability to professionally interact with diverse customers, including attorneys, law enforcement, staff members from various agencies, and the public. Must be able to handle multiple tasks and enjoy working in a fast-paced, high-volume office with tight deadlines. Must be patient, flexible, and open to assuming additional responsibilities as assigned by management.

Minimum Qualifications

Ideal candidate will have data entry experience and be proficient in Microsoft office suite as well.

Applicants must demonstrate ability to work independently, and as part of a team. Time management skills and a minimum data entry speed of 30 w.p.m. is required as well as computer skills. Preferred applicants will have excellent written and verbal communication skills.

Additional Considerations

High School diploma or equivalent required; some college preferred. This is an entry-level position working in a professional office environment. 2 years of office experience and customer service experience preferred. Court Experience or other relevant work in similar settings is a plus. The ideal candidate will have data entry experience and be proficient in Microsoft Office Suite as well.
Applicants must demonstrate the ability to work independently and as part of a team. Time management skills and a minimum data entry speed of 30 w.p.m. is required as well as computer skills. Preferred applicants will have excellent written and verbal communication skills.
Physical Requirements – Lifting and bending to retrieve files.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A Cover letter and a resume are required. All candidates are subject to a criminal history background check before being offered employment.

Additional Information – Applicants must apply online; we do not accept documents via mail or email. Only interviewed applicants will be notified of the filling of the position. No phone calls or e-mails regarding application status.

The Virginia Judicial System is an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.

Applicants who need accommodations for an interview should request this in advance by emailing ADAoffice@vacourts.gov.

All candidates are subject to a criminal history background check before being offered employment.

Required Documents – Resume and cover letter.

Contact Information

Name: Te'Aria Bennett

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.