Construction Office Administrator

The construction office administrator is the organizational backbone of our projects and company. They ensure smooth operations behind the scenes, allowing project managers and on-site teams to focus on building. Here's a breakdown of their key responsibilities:

Responsibilities

Project Administration & Coordination:

• Buildertrend Expert: Serves as the primary administrator for Buildertrend, ensuring accurate and consistent use of the platform across all projects.
• Schedule Management: Manages and adjusts project schedules in buildertrend, ensuring all deadlines are met.
• Time Tracking: Monitors employee hours and ensures daily logs are completed by all team members.
• Document Control: Manages all project documentation, including contracts, change orders, permits, and inspection reports. Implements a system of organization and accessibility of all construction and business related documents.
• Compliance: Manages Certificates of Insurance (COIs) and workers' compensation documentation.
• Meeting Support: Attends meetings, takes notes, and distributes minutes.
• Permitting and Inspections: Handles all permitting paperwork and schedules necessary inspections.

Financial Management:

• Invoicing and Collections: Prepares and sends invoices to clients, tracks payments, and follows up on outstanding balances.
• Subcontractor Payments: Processes payments to subcontractors as directed by the project manager.

Company Administration:

• Records Management: Maintains all company records, including licenses, insurance policies, workers' compensation information, and tax documents.

Client & Stakeholder Communication:

• Client Liaison: Acts as a point of contact for clients, addressing inquiries and providing project updates.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Tampa, FL 33604 (Preferred)

Ability to Relocate:

• Tampa, FL 33604: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Tampa, FL 33604

Salary : $45,000 - $60,000