Property Manager

Position Overview:

The Property Manager – Maintenance Coordinator (PMMC) plays a key role in supporting all functions of SureWay’s Maintenance Department across all operating regions. This position supports both the Central Operations and Field Operations. The PMMC will be based in the Marlton office during regular business hours and due to the nature of property management, must also be available after hours to respond to emergencies and ensure the timely care of our tenants, clients and properties.

Primary Responsibilities

1. Maintenance Intake

• Maintain a well-organized system for tracking and documenting all maintenance-related communications with co-workers, tenants, clients, and vendors.
• Manage incoming work orders and maintenance requests via SureWay’s maintenance software systems
• Respond promptly and professionally to all calls, texts, and emails from tenants, clients, and vendors

2. Maintenance Dispatch

• Ensure all work orders are tracked, scheduled, and properly assigned to appropriate vendors or staff
• Dispatch the appropriate vendor based on the work order details
• Ensure vendors respond, communicate and complete work as described

3. Maintenance Estimates

• Request and review estimates from vendors and contractors
• Negotiate terms and pricing when applicable
• Coordinate approvals and confirm authorization before work begins

4. Maintenance Invoices

• Collect and review invoices for accuracy and completeness
• Oversee processing and timely submission of invoices
• Reconcile vendor accounts payable and track payments

5. Maintenance Performance Oversight

• Monitor vendor performance and ensure timely, quality completion of work
• Perform quality control checks and review work completion
• Communicate photos and updates with relevant contacts (tenant, client, etc.)

6. New Tenant Move-In Maintenance

• Organize and execute requests from new tenants moving into the property
• Review list with owners, obtain estimates, complete work as approved
• Save photos, documents and reports to appropriate folders and software

7. Annual Rental Registrations

• Manage tracking systems for annual municipal rental registrations
• Prepare and submit paperwork in compliance with local requirements
• Coordinate necessary inspections, repairs, and follow-up as needed

8. Vendor Relations

• Foster relationships with existing vendors and onboard new vendors
• Ensure all vendor documentation is collected, verified, and up to date
• Negotiate service agreements and potential revenue-sharing opportunities

9. Departmental Efficiency & Reporting

• Maintain accurate systems and ensure data is organized per company policy
• Generate reports and provide data-driven insights to management
• Identify and implement improvements to department processes and technologies
• Seek opportunities to increase maintenance-related revenue for SureWay

Job Type: Full-time

Pay: $40,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Apply Here: https://www.indeed.com/viewjob?jk=5d207b2eba606fdd&from=shareddesktop_copy