Administrative Front Desk / Marketing Assistant

Job Overview
This position is for those seeking to excel in the administrative and marketing fields and provide administrative support and marketing assistance to a growing company. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Answering and directing internal and external calls, emails, and faxes to designated departments
• Perform general clerical duties including, but not limited to, data entry, copying, mailing, and filing
• Prepare correspondence, reports, and/or materials for publications and presentations
• Liaising with internal departments and communicating externally
• Supporting VP with coordinating marketing tasks, emails, events, trade shows, sales mailings, reports, and other support as needed.
• Supporting VP with sales reporting functions
• Conduct marketing research and create marketing materials
• Coordinate logistics for marketing events, trade shows, and conferences
• Manage marketing calendars, schedule meetings, and maintain any databases used
• Arranging and scheduling meetings, events, and trade shows for VP
• Preparing facilities and arranging refreshments for events and trade shows, as required.
• Setup accommodation and other arrangements for visitors/customers
• Setup and coordinate meetings and conferences
• Create, transcribe, and distribute meeting agendas and minutes
• Meet and greet clients and visitors in a professional manner
• Ensure common office areas are clean and presentable
• Reporting to management (VP & PRES) and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Managing incoming mail and delivering to correct department/person.
• Filing documents, as well as data entry and maintaining databases.
• Liaising with internal departments and communicating externally.
• Arranging and scheduling meetings, events, and trade shows for VP.
• Monitoring office & marketing supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Observing the best business practices and etiquette.
• Assist Accounting & HR department.
• Special projects as needed.

This job description is not designed to cover or contain an exhaustive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Requirements:

• High School Diploma or GED.
• 2-3 years of experience in a Marketing and Administrative Assistant position, preferred.
• Advanced proficiency of Microsoft Office, Excel & Word required.

Preferred Skills:

• Office administration, secretarial work, or related training.
• QuickBooks knowledge preferred.
• Comprehension of Salesforce software preferred.
• Business level filing, recordkeeping, and organizational skills.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Proficiency in appointment scheduling and call forwarding systems.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Must be able to work independently without direct supervision.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, frequently required to stand, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear; operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. The employee is occasionally required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

This position is important to the effectiveness of all operations and contributes to the overall achievement of the organization's established quality objectives. The requirements listed are not the exclusive functions of the position. Employee will be expected to follow any other instructions and perform any other related duties as required by the supervisor.

Drug-Free Workplace: All applicants must be able to pass an in-house drug screening on the first day of orientation. The company also performs random drug testing.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Saint Petersburg, FL 33714: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $22