What are the responsibilities and job description for the Accounting Clerk and Admin Support- Tissue Recovery position at Surgenex?
Surgenex is seeking a detail-oriented Tissue Recovery Accounting Clerk to manage invoice processing, payment releases, and account reconciliation for tissue recovery services. This role requires collaboration with the Quality Assurance team and handling insurance billing.
About us : SURGENEX® is a privately held biotechnology company and accredited Tissue Bank by the AATB. Our company is headquartered in Scottsdale, Arizona. We develop, manufacture, and distribute the highest quality tissue allograft in the industry to accounts within the United States.
Duties and Responsibilities – Tissue Recovery Focus :
Invoice Processing & Review : Accurately process and review invoices from donor recovery agencies and related service providers, ensuring compliance with company policies and procedures.
Coordination with Quality Department : Collaborate with the Quality Assurance team to verify that invoiced donor tissue meets quality standards and is in line with tissue clearance status.
Payment Release Requests : Prepare and process payment release requests in a timely and accurate manner to ensure prompt payment to vendors and service providers.
Account Reconciliation : Reconcile accounts payable ledgers and resolve any discrepancies promptly to maintain accurate financial records.
Record Maintenance : Maintain detailed, up-to-date records of all AP transactions, including invoices, payment histories, and reconciliation activities.
Insurance Management :
Invoice Handling : Process health insurance and other insurance-related invoices , ensuring proper allocation of costs to the relevant departments or entities within the company.
Cost Allocation : Allocate and distribute insurance expenses related to tissue recovery and donor services, ensuring accurate financial reporting.
General Administrative Support :
Documentation & Filing : Provide general administrative support, including maintaining organized filing systems, data entry, and preparing reports related to tissue recovery and financial transactions.
Office Support : Assist with day-to-day office tasks such as copying, scanning, and organizing materials for various departments, with a focus on supporting tissue recovery operations.
Workspace Organization : Ensure a clean, organized, and efficient work environment that supports the overall function of the office.
Required Skills and Qualifications :
Experience in Tissue Recovery or Healthcare : Previous experience in tissue recovery , donor services , or the healthcare industry is a strong plus.
Insurance Billing & Administration : Knowledge of insurance billing practices and experience managing insurance-related invoicing and cost allocation is desirable.
Attention to Detail : Exceptional attention to detail, particularly when verifying invoices, reconciling accounts, and handling sensitive donor information.
Strong Organizational Skills : Ability to prioritize and manage multiple tasks effectively in a fast-paced environment, ensuring timely completion of all responsibilities.
Proficiency in Microsoft Office Suite : Advanced skills in Excel, Word, and Outlook ; familiarity with Google Workspace is a plus.
Effective Communication : Strong verbal and written communication skills to interact with internal teams (Quality, Accounts, etc.) and external service providers.
Basic Accounting Knowledge : A solid understanding of basic accounting principles, with experience in accounts payable and general ledger functions.
Desired Additional Skills :
Medical Terminology Knowledge : Familiarity with medical terminology and understanding of the healthcare industry will be beneficial in navigating the invoicing process.
Confidentiality : Ability to handle sensitive information with discretion, particularly in relation to donor tissue and patient information .
Experience with Tissue Recovery Systems : Exposure to donor tissue banking software and systems is a plus.
Proactive & Independent : Ability to work with minimal supervision and take initiative in managing workloads and resolving issues.
Team Player : Ability to collaborate effectively with internal teams (especially the Quality and Accounting departments) to ensure seamless operations.
Adaptable & Problem-Solver : Demonstrates flexibility in managing a variety of tasks while solving problems as they arise, particularly in the context of tissue recovery and financial transactions.
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