What are the responsibilities and job description for the Digital Asset Coordinator position at Surya?
About Surya Inc.
Surya Inc. is an innovative home furnishings company catering to a variety of lifestyles. Surya Inc.’s thoughtfully curated design-forward furniture, rugs, textiles, lighting, wall decor and accents are available worldwide through leading retailers, interior designers, and online stores. The Surya Inc. family of brands includes Surya, Global Views, Mitchell Gold Bob Williams, Livabliss, and RST Brands. Surya Inc. has been named to the Inc. 5000 annual list of America's fastest growing privately held companies ten times.
The Digital Asset Coordinator is responsible for managing and organizing digital assets within a structured system, ensuring accessibility, accuracy, and efficiency in file handling. This role focuses on maintaining metadata, implementing workflows, and collaborating with teams to streamline asset distribution across platforms.
Key Responsibilities:
Digital Asset Management & Organization
• Maintain and organize all digital assets (images, videos, graphics, documents) in a structured Digital Asset Management (DAM) system or file server.
• Ensure consistent file naming conventions, metadata tagging, and version control.
• Implement asset storage policies to optimize searchability and retrieval efficiency.
Metadata & File Tagging
• Apply metadata standards and keyword tagging to enhance asset discoverability.
• Ensure assets are correctly categorized based on product type, campaign, or project.
• Maintain compliance with IPTC, XMP, and other metadata standards.
Workflow & Automation Support
• Assist in automating asset ingestion and distribution workflows.
• Collaborate with IT and post-production teams to integrate scripts, ExifTool, or automation tools for batch processing.
• Monitor asset ingestion, ensuring files are moved to the correct directories based on predefined rules.
Team Collaboration & Support
• Work closely with photographers, retouchers, marketing teams, and designers to ensure proper asset availability.
• Provide training or documentation on asset retrieval, metadata standards, and best practices.
• Assist in quality control by reviewing image consistency and metadata accuracy before final delivery.
File Distribution & Accessibility
• Manage access control permissions to ensure teams have the right level of access to assets.
• Distribute approved files to internal teams, external vendors, e-commerce platforms, and marketing channels.
• Monitor digital asset usage and maintain a clear log of asset requests and updates.
Backup & Archive Management
• Ensure proper backup and archiving of assets to prevent data loss and maintain historical versions.
• Develop strategies for efficient file storage and retrieval, optimizing server space.
• Coordinate with IT to maintain cloud-based storage solutions and local backup systems.
Required Skills & Qualifications:
• Bachelor’s degree in Digital Media, Photography, Information Management, or related field.
• 1-3 years of experience in Digital Asset Management, Post-Production, or Studio Operations.
• Proficiency Adobe Bridge, Capture One), ExifTool, and metadata tagging.
• Familiarity with file naming conventions, automation tools, and batch-processing scripts (Python, shell scripting, Hazel, etc. is a big plus).
• Strong knowledge of Adobe Creative Suite (Photoshop, Lightroom, Bridge).
• Experience working with server-based storage, cloud asset libraries, and FTP systems.
• Excellent organizational skills, attention to detail, and ability to maintain structured workflows.
Preferred Qualifications:
• Experience in high-volume image production or commercial photography.
• Knowledge of image formats (TIFF, JPEG, RAW) and color profile management.
• Familiarity with studio workflows, retouching pipelines, and asset delivery processes.
• Understanding of AI-driven automation tools for metadata tagging.
