Payroll and Benefits Specialist

PAYROLL AND BENEFITS COORDINATOR

Hours: Monday — Friday, 8:00a-4:30PM (Flexible, some evenings and wee1‹ends may apply)

Wage: $21.00 - $25.00 hourly, Based on Experience & Certifications

Benefits: Medical/Dental insurance offered the 1st of the month after 60 days, vacation and sick time. Matching 401(k).

Must pass drug tests including Marijuana and background checks.

TVW, Inc Mission Statement:

“We Support the Employment Choices of People with Disabilities”

Position Purpose: The Payroll and Benefits Coordinator is someone who is dedicated to the mission and values of the organization. They are responsible for assisting the HR department with ongoing development and implementation of payroll processes and employee benefits programs as well as improving existing programs.

Position Description: The Payroll and Benefits Coordinator will perform administrative tasks and services to support effective and efficient operations of the human resource department. This person will process bi-weekly payroll and ensure pay is processed on time, accurately, and in compliance with government regulations. They will maintain employee time records. They will assist employees with benefits enrollment and questions, verify insurance billing, maintain employee databases and files, and ensure compliance with required benefit notices. They will work collaboratively with all departments within TVW, e.g., Sustainable Cleaning Systems, Career Development, and Administration.

Duties/Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that alt required documents are collected and filed appropriately.
• Completes records, reporting, and other documentation required by federal, state, and local rules, regulations, and policies.
• Enters, maintains, and/or processes information in the payroll system; information may include employees' hourly rates, salaries, commissions, bonuses or other compensation, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Assist in the development, implementation, and maintenance of programs for workforce retention, promotion and succession planning for all departments.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Assists with preparation of government reports.
• Records and processes federal and state payroll tax deposits.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in the payroll system for payroll deduction.
• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Revolve administrative problems with the carrier representatives.
• Coordinate workers' compensation claims with third-party administrators. Follow up on claims.
• Processes and administers all leave-of absence requests and disability paperwork: medical, personal, disability and FMLA.
• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death Claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
• Ensures the organization’s and plans' compliance with applicable provisions of COBRA, HIPAA, and ERISA.
• Maintains knowledge of trends, developments, and best practices in compensation and benefits administration.
• Assists with new hire orientation for all departments.
• Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions.
• Conduct or assist with presentations and training related to payroll and benefits policy and procedures, as well as benefits updates and open enrollment.
• Assists the HR department with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned by HR Director.

Required Skills/Abilities:

• Computer proficiency and technical aptitude with the ability to use Microsoft products, including Excel, PowerPoint, and Outlook.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Extensive knowledge of the payroll functions including preparation n, balancing, internal control, and payroll taxes.
• Extensive knowledge of employee benefits and applicable laws.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomatically.
• Excellent organizational shifts and attention to detail.
• Ability to maintain confidential information.
• Ability to speak Spanish is preferred.

Education and Experience:

• High school diploma or equivalent required.
• Prior related payroll and benefits experience preferred.
• SHRM CP or SHRM-SCP preferred.

TVW Values

Respect: At TVW we respect ourselves, each other, the people we serve, and the individuality that reflects our community.

• Honor the rights and values of others.
• We promote honest conversations that encourage diversity of opinions without judgment.
• We see and promote the abilities of all
• We value the difference in each other and grow from the experience of others
• We believe in the platinum rule; treat others the way they would like to be treated.
• Allow room for growth and support each other through challenges and achievements
• We understand that the quality of our individual work reflects the organization as a whole. We follow policies and procedures put in place to ensure the highest level of quality in our work.

Inclusion: We strongly believe everyone has a seat at the table where their inherent worth is recognized and valued.

• We invite job seekers, families, our team, community members, and the provider community to collaborate and share ideas that strengthen our mission.
• The people we represent are on our board, committees, and play active roles in steering our organization.
• Actively promoting safe spaces where people's individuality is valued and encouraged.
• We are advocates for inclusive employment for all people.
• Everyone has something to contribute.
• We invite the entire community to participate in TVW events.

Ability: At TVW We See Ability! Everyone has a seat at the table and brings something to that table. Each unique talent and strength make our mission possible.

• We believe that everyone who wants to work can work. There is a job for everyone. It's our goal to be creative and tenacious in finding the right job for each person.
• We recognize and see talent in each person.
• We help our staff and the people we serve recognize their strengths and actively promote their growth through skill development and education,
• We provide growth opportunities for our TVW team, partners, and clients.

Recognition: We recognize and celebrate the success and achievements of others. We strive to catch people doing the right thing, capturing the wins big or small.

• Promote an environment of gratitude in all staff.
• We recognize and celebrate people in a way that is person centered and adds value.
• Express genuine appreciation regularly.
• We delight in the success of others.
• We make time to be together as a TVW family.

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What payroll systems are you familiar with? Please list all that you have used and for how many years/months

Experience:

• payroll and benefits: 2 years (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Hillsboro, OR 97124 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person

Salary : $21 - $25