Join one of Rochester's Top Workplaces! 

We would love to welcome you to the team!

Our Mission: 

Loyal to People. Loyal to Planet.  

GreenSpark Solar creates fiercely local, cost-effective, clean energy options in the Greater Rochester Community.  We feel a huge responsibility to succeed at GreenSpark. As a B Corporation, success is directly tied to honoring our triple bottom line of commitments to people (our employees and their families, our Customers and residents of the communities where we do business), planet (our local and the broader global environment) and profits (providing capital to grow, revenue to share among our employees, and a return to our investors). This is important work, and we have fun doing it. Our values are reflected in our workplace — our office is directly powered by onsite wind turbines and solar panels, our fleet includes all-electric and hybrid vehicles, dogs roam the office, and we strive to be an unabashedly inclusive, diverse workplace.

Our Values

We are seeking an Office Assistant who is responsible to oversee the resources needed for successful operation of all support services for the Company. This includes provisioning of information technology equipment/systems, training of staff on office procedures and, completion of administrative assignments, data management, document management, and participation in quality improvement initiatives. An ideal candidate will be passionate about renewable energy, be technologically savvy, have excellent communication skills, and be extremely organized. Qualified candidates will also delight in playing a meaningful role in a growth-phase business (with all of its joys, adventures, and challenges), thoroughly enjoy working with people, and embrace GreenSpark’s purpose, mission, and vision.

The Office Assistant's day to day responsibilities include but are not limited to:

• Maintaining office efficiency by planning and implementing systems, layouts, and equipment 

• Organizing and maintaining records in paper and electronic file formats

• Tracking and renewing contracts/certificates, licensing, taxation, insurance, etc…

• Helping resolve inquiries to promote positive client and vendor relations

• Support the organization with tasks and record-keeping

• Managing correspondence, inquiries, and visitors to determine appropriate solutions and access to specific individuals

• Designing, implementing, managing, and continuously improving office policies and procedures

• Preparing reports, documents, and information to support staff

• Communicate with community members, peers, and supervisor; in writing, in person or by telephone or email - all the time, never stops. Communication is key to this role and its relationships with key stakeholders!

• Be a great team player

• Maintains stock of office supplies

• Manages stock of office keys, key cards and alarm system codes and provides training to eligible employees (as determined by supervisors)

• Distribute incoming mail to proper recipients and send outgoing mail as requested

• Serve as point of contact for employee questions and direct to responsible parties and/or subject matter experts as needed

• Work in coordination with warehouse and facilities managers to engage with vendors for facility maintenance as needed

These are our education & qualification requirements: 

• At least five years of relevant experience;.

• Previous reception/office supervisory experience in an office setting. Ability to function within the organization at a management level and effectively interact with all levels of the organization.

• Advanced computer and data entry skills and use of Google and Microsoft suite products.

• Ability to problem-solve, interact well with staff, clients, the public and work with a wide variety of people.

• Must be organized, detail oriented, flexible, decisive and deliberative.

• Ability to handle multiple assignments at once, resolve specific problems quickly, and meet deadlines.

• Ability to conduct and present themselves professionally and in a welcoming manner

• High regard for professionalism and confidentiality

Here’s a peek at our benefits!

• Hourly Rate: $21-24 

• Individual Training & Development Funds

• Unlimited PTO

• 73% of health insurance premiums, 78% of health deductible expenses, and 100% of dental premiums for the employee and family are covered by GreenSpark!

If you are innovative, collaborative, and want to work at an amazing company, then apply today!

GreenSpark Solar is an equal opportunity employer committed to diversity in the workplace. We do not tolerate harassment or discrimination of any kind and seek to remove barriers and increase opportunities, access, and advancement for all people. Do not let historical barriers prevent you from jumping on this life-changing opportunity – reach out and ask questions if you have them – we are here!

Salary : $21 - $24