OFFICE ASSISTANT III

Probation Department is seeking an Office Assistant III to join their team.

Under general direction, performs a variety of highly responsible and specialized office support functions related to the activities and operations of assigned County office; coordinates, prioritizes and anticipates the clerical needs of the department.

Recruitment Schedule: 
Application Period Closes - February 24, 2025
Online Written Exam - February 26, 2025 - March 2, 2025
Hiring Interview - March 11, 2025 - March 12, 2025

To view the specific job description, please follow the links below:
Office Assistant III
Salary: $42,182.40 - $58,448.00 AnnuallyThe following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other related duties may be required and assigned.

1. Types/word processes correspondence, reports, forms, minutes, agenda items, newsletters and other materials from recorded dictation, rough draft, or verbal instruction; maintains confidentiality of sensitive matters and information.
2. Plans, coordinates and schedules clerical support activities related to program areas.
3. Acts as receptionist; assists the public in person or by telephone; answers/screens telephone calls and takes messages; provides information/assistance to the public; explains and assists the public in particular departmental policies/procedures; may check in clients for appointments and schedule future appointments.
4. Receives and reviews complaints and attempts to resolve them by referring to the appropriate person; prepares complaint files and/or database; may respond to complaints by correspondence or telephone.
5. Maintains and updates complex computerized records and files; operates data entry equipment or computers using routines and procedures that require some interpretation and application development where general guidelines and restrictions are pre-established; verifies data on source documents; enters data, prints and prepares reports, verifies accuracy of data and report balances; performs system/program back ups and updates; may prepare and maintain computerized spreadsheets, databases, and statistical reports.
6. Prepares, processes, maintains, tracks, and records various documents including purchase orders, claims, bid documents, vouchers, invoices, budget and accounting documents, service requests and other forms/documents as appropriate; verifies information and authorization required and follows established procedures, rules and regulations; file documents.
7. Some positions prepare and input payroll for the assigned department(s).
8. Calendars items requiring action by self or others in the department.
9. Prepares or receives forms for billing or for use by clients or others in the department; assists clients in filling out forms.
10. Prepares and maintains lists and summaries from data compiled and records kept; updates and maintains files, lists, rosters, and directories.
11. Operates a variety of office machines and equipment such as personal or mainframe computer, adding machine or calculator, photocopier, stamp machine, labeling machine, fax, etc.; copies, sorts and collates a variety of materials as assigned.
12. Collects money, posts, and prepares deposits and receipts; issues permits.
13. Maintains inventory of departmental supplies and initiates requests for new or additional materials.

 EXAMPLES OF MARGINAL DUTIES

1.  Acts as backup to other clerical staff in their absence.
2. Receives, opens, sorts and distributes incoming/outgoing mail and other materials according to readily identifiable department codes or instructions.
3. May make deliveries to other county offices or events.

Ability to:  Establish and maintain effective interpersonal relations with clients, the general public and personnel at all organizational levels; effectively work with individuals from a multi-cultural population; communicate effectively both orally and in writing; maintain accurate records; operate standard office equipment; utilize various software programs relevant to the position; establish, organize, update and revise files; research and prepare correspondence in answer to complaints/inquiries related to office operations; some positions may require typing or equivalent data entry skills at 45 W.P.M; shorthand may be required for some positions; if stenography is required, the minimum speed is 90 W.P.M.
 
 Education and Experience:  At least three years of general clerical experience; some vocational classes related to business administration or clerical/secretarial skills desirable; or any equivalent combination of training or experience which provides the required skills, knowledge and abilities.Essential Duties require the following physical skills and work requirements:
Requires the ability to maintain mental capacity which allows the capability of exercising sound judgment and rational thinking under varied circumstances; exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; some positions require sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, shorthand, and/or use of calculators, ten-key adding machine, or other office equipment or supplies; ability to operate a motor vehicle.
 
License and/or Certificate:  May require the possession and maintenance of a Valid California Driver's License.

Recruitment Process
The recruitment process for this position includes completing an application, typing test and participating in oral interview(s).  Please notify the Human Resources Department prior to the final filing date for this position if you believe you have a disability, which would make it difficult to participate in any portion of the recruitment process and would require reasonable accommodation. Sutter County reserves the right to require medical documentation concerning the need for accommodation. Offers of employment are contingent upon investigation of employment history, references, drug testing, medical review/exam and fingerprinting in addition to other appropriate requirements of the position.

NOTE: Sutter County utilizes E-Verify to confirm the eligibility of employees to work in the United States.

The County of Sutter is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals with disabilities.  Sutter County encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.
NOTICE: All correspondences, notices and invitations to test and/or interview will be via e-mail through Governmentjobs.com/NEOGOV. Please be sure to set-up your inbox to receive them or check your junk-mail to make sure you are receiving Sutter County's recruitment communications. 

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Salary : $42,182 - $58,448