What are the responsibilities and job description for the Real Estate Office Manager position at Suzanne Moore Real Estate?
Role
Real Estate Administration
Team
Broker/Owner, Sales Partners
Reports to
Broker/ Owner
Responsible for
Office and Transaction Operations
JOB SUMMARY
We are looking for a highly organized and motivated Real Estate Office Manager to oversee the daily operations of our productive real estate office.
The ideal candidate will have a strong background in real estate, excellent communication skills, and the ability to manage multiple tasks simultaneously. The position is responsible for ensuring smooth daily operations and providing administrative support to agents and leadership. This role involves managing office systems, overseeing transaction coordination, and fostering timely correspondence, scheduling, and record keeping.
JOB RESPONSIBILITIES
Key Area Tasks
Transactions
Manage transaction document tracking, contracts, and data entry.
Correspond with agents, clients, and vendors.
Perform property research.
Maintain hard copy files, computer files, MLS, Form Simplicity, DocuSign.
Office Admin.
Assist with event coordination and planning.
Coordinate schedule and appointments.
Update client database.
Create and order postcards, brochures, mailings.
Oversee office cleanliness and supplies.
QUALIFICATIONS
Educational and Experience
- High school diploma or equivalent
- Strong knowledge of office management software and productivity tools.
- Real estate background
- Office administration background
Skills & Competencies:
- Organizational skills a must.
- Written and verbal communication skills.
- Ability to work independently and manage multiple priorities.
- Ability to track and keep a schedule.
Position Requirements and Details
- Must have a car and drivers license.
- Background check will be performed.
- Monday - Friday 11:00a - 4:00p
- Hourly pay based on experience/skills
Programs and Software
- MLS
- DocuSign
- Form Simplicity
- Canva
- Microsoft Office
Job Type: Part-time
Expected hours: 20 – 30 per week
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Key West, FL 33040 (Required)
Work Location: In person