What are the responsibilities and job description for the Transaction Coordinator / Administrative Assistant position at SVN Wood Properties?

Company Description

SVN | Wood Properties has over 45 years of history in East Tennessee, providing trusted commercial real estate services across all property types. We are dedicated to creating value for property and business owners while strengthening our community through our core values of Grit, Servanthood, and Trustworthiness .

Our Why : We believe real estate can create lasting value for people and communities.

Our Mission : As entrusted stewards and trusted advisors, we create value for property and business owners and in our community.

Our Vision : To build a business of abundance that pours out generosity on its people, clients, and community.

Why Choose Us?

At SVN | Wood Properties, we pride ourselves on fostering an environment where our team members feel valued, supported, and empowered. Here’s what sets us apart :

Collaborative Culture : We believe in teamwork and mutual success. When our advisors and staff thrive, the whole company flourishes.
Commitment to Growth : We invest in the professional development of our employees, offering opportunities to learn and grow in the commercial real estate industry.
Impactful Work : You’ll be part of a company that not only delivers excellent real estate services but also makes a positive difference in our community.
Recognition and Respect : We value every team member’s contributions and provide a workplace where your ideas and efforts are acknowledged and appreciated.

Join a company that truly cares about its people, clients, and the community we serve!

Role Description

As the Transaction Coordinator / Administrative Assistant , you will play a vital role in supporting our commercial real estate advisors and ensuring the smooth execution of transactions and administrative processes. This role involves managing real estate transactions, handling administrative duties, maintaining compliance records, and assisting with marketing efforts. If you thrive in a fast-paced environment and enjoy working behind the scenes to keep things running smoothly, this could be the perfect role for you.

Key Responsibilities

Transaction Coordination : Manage commercial real estate transactions from start to finish, ensuring all documents are completed accurately and submitted on time.

Client & Advisor Support : Communicate with clients, advisors, and external partners to facilitate smooth transactions and resolve any administrative issues.

Administrative Tasks : Schedule meetings, maintain calendars, and support the Managing Director with daily tasks and projects.

Document & Compliance Management : Ensure compliance with Tennessee Real Estate Commission laws and maintain organized, accurate records in company management systems (e.g., BuildOut, Google Drive).

Marketing Assistance : Assist with property listings, marketing materials, advertising campaigns, and social media content.

Data Tracking & Reporting : Maintain transaction records, update databases, and track key performance data.

Required Qualifications

Strong customer service skills with a professional and friendly demeanor.

Excellent organizational skills and keen attention to detail.

Proficiency in Microsoft Excel and Google Suite.

Effective written and verbal communication skills.

Proactive, self-motivated, and task-oriented.

Ability to learn and adapt to new software and procedures.

Preferred Qualifications

Interest in learning about the commercial real estate industry.

Eagerness for professional growth and development.

Personality Traits

Genuinely enjoys helping others

Fun, energetic, and flexible.

Calm and efficient under pressure.

Humble and approachable.

Benefits

Competitive starting salary of $45,000

Full health benefits (medical, dental, and vision)

401(k) eligibility after one year of service

15 days of Paid Time Off (PTO)

9 paid holidays

Salary : $45,000 - $55,000

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Transaction Coordinator / Administrative Assistant

What are the responsibilities and job description for the Transaction Coordinator / Administrative Assistant position at SVN Wood Properties?

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