What are the responsibilities and job description for the Accounting Clerk position at Swagelok Northwest (US)?
POSITION SUMMARY
The Accounting Clerk is responsible to perform both accounts payable and receivable activities in a timely manner. Ensuring the company receives payments for goods and services and properly records transactions, which includes processing invoices and credit card payments. They are responsible to compile and maintain accounts payable records, pay bills, review expense and prepare reimbursements when needed.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Utilizes computerized accounting software programs
- Processes invoices daily
- Processes credit card payments daily
- Processes bank deposits
- Posts cash receipts in accounting systems
- Tracks outstanding receivables
- Communicates with customers on miscellaneous billing issues daily
- Reviews all invoices for appropriate documentation and approval before payment.
- Prints and obtains signatures on all accounts payable checks.
- Distributes payments as required.
- Reviews employee-submitted expense reports and prepare reimbursement checks.
- Maintains all accounts payable reports, spreadsheets, and accounts payable files.
- Track Service Commission and provide analysis to leaders as needed.
- Other miscellaneous administrative duties upon request
- Receiving vendor invoices, entering invoices in ERP accounts
- Pay incoming bills
CORE COMPETENCIES
- Outstanding customer focus and level of service
- Excellent oral & written communication
- Professionalism
- Highly organized
- Problem-solving ability
- High-level of confidentiality
KNOWLEDGE, SKILLS AND ABILITIES
Education
- Associates Degree, preferably in accounting or equivalent work experience
Experience
- 3 plus years of accounting experience
Required Skills and Certifications
- Accounting knowledge and skills
- General knowledge of accounting software
- The ability to perform in a fast-paced work environment
- Excellent attention to quality and detail.
- Capable of working independently to set priorities and multi-task to get them done.
Preferred Skills
- Knowledge of SAP
- Knowledge of Excel and pivot tables
- Proficient math skills
- Excellent written and communication skills
EQUIPMENT AND SOFTWARE REQUIREMENTS
- Proficiency using Microsoft Office Suite (Word, Excel, Outlook)
WORKING CONDITIONS AND PHYSICAL DEMANDS
- Seated workstation in an office environment
- Sitting at a workstation for extended periods
- Operation of keyboard/office equipment for extended periods