Assistant Property Manager

The Assistant Property Manager reports to the Community Manager and shares responsibility for the overall operation and the day-to-day implementation of policies, procedures, and programs to ensure a well-managed and maintained Community. The Assistant Property Manager should maintain property rentals by advertising and filling vacancies, negotiating, and enforcing leases, maintaining and securing premises, and knowing Fair Housing Laws and all other laws about housing. The ideal candidate will assist in managing the Community according to prescribed policies and procedures, under the supervision of the Property Manager assists in all operational and financial aspects of the property or properties. Knowledge of residential housing and housing programs is a plus, but not required.

Essential Functions and Responsibilities

· Interviews and screens prospective residents for occupancy.

· Identifies appropriate contractors, defines the scope of work, and obtains necessary bids.

· Processes and monitors work orders.

· Processes and submits invoices for payment.

· Rent collection, receipting

· Submits required reports and maintains records according to company policy.

· Responsible for in-house monthly file audits.

· Responsible for apartment inspections for move-in/move-out conditions (pre/post inspections) and the successful completion of the process within 24 hours of the action.

· Organizes and files all relevant reports, leases, and paperwork.

· Accepts service requests from residents and routes to maintenance for prompt processing.

· Ensure the completion of all recertification paperwork within its required deadline.

· Ensures property’s filing system is maintained daily, including applicant/resident, accounting, vendor, and contract files.

· Maintains a positive customer relations attitude.

· Physically inspects units and Community

· Knowledge of state and local landlord/tenant laws and applicable building codes

· Excellent communication skills in both verbal and written

· Must have strong computer experience in MS Word, Excel, and Outlook

· Must be thorough, reliable, responsible, honest, organized, flexible and service-oriented

· Knowledgeable of all phases of leasing and resident retention is a plus, but not required

· Secure lease renewals and recertifications each month.

· Executes marketing and advertising campaigns for apartment leasing in conjunction with the Affirmative Fair Housing Marketing Plan.

· Creates innovative marketing ideas for marketing the Community and improving resident satisfaction.

· Remains current on and compliant with the policies and laws affecting the marketing and leasing community.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

· High school diploma/GED required

· Experience in residential leasing or property management with knowledge of RD & LIHTC affordable housing a plus, but not required

· Strong strategic & business mindset demonstrating a solid understanding of data analysis, budgeting, and business operations.

· Customer service, marketing sales experience

· Poses excellent organizational and time management skills with the ability to communicate effectively verbally & written.

· Proficient in MS office

· Must be willing to travel

Work Conditions & Physical Demands

· Work is performed indoors and outdoors in a residential setting with regular exposure to cold, heat, noise, people, and equipment.

· Able to work independently or as a team member and support managers with special projects.

· Strong collaboration skills – works well across functional areas—excellent relationship-building skills; able to collaborate with various levels of the organization.

· The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

· While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Expected Hours of Work & Travel

· Must be able to work various shifts when needed to cover during regular business hours, including weekends and evenings (on call)

· Travel required, not often but can be asked to travel

Background Check Process

Employment with Swan Management, is contingent on completing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review.

Acknowledgment:

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. The employee signature below constitutes the employee's understanding of the requirements, essential functions, and duties of the position. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Part-time

Pay: From $12.00 per hour

Expected hours: 30 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Graham, TX 76450: Relocate before starting work (Required)

Work Location: In person

Salary : $12