What are the responsibilities and job description for the Personal Assistant position at Swanson Capital Group?
Job Description
Job Description
Job Summary :
Swanson Capital Group is a small, family-owned real estate investment and development firm specializing in ground-up construction, fix-and-flips, and buy-and-hold properties. We’re looking for a highly organized and proactive Personal Assistant / Project Manager to join our team and help streamline operations, manage projects, and keep things running smoothly. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and love the idea of working with real estate investments and construction, this is the perfect opportunity for you!
Responsibilities :
- Maintain and manage personal and business calendars, scheduling appointments, meetings, and project timelines. Ensure efficient time management by prioritizing tasks and avoiding scheduling conflicts.
- Act as the primary liaison between buyers, sellers, wholesalers, lenders, and title companies to ensure smooth real estate transactions. Track contract timelines and deadlines to ensure compliance and timely closings.
- Travel to real estate projects to take pictures and document progress using project management software (e.g., Company Cam). Verify project milestones and completeness, ensuring quality control.
- Maintain detailed records of construction and renovation progress.
- Organize, store, and maintain an effective filing system for contracts, reports, invoices, and other important documents. Handle clerical duties such as data entry, document preparation, and professional correspondence.
- Assist with creating, recording, and posting social media content as necessary. Help capture project updates and behind-the-scenes content to enhance online presence.
- Manage and coordinate cleaning crews, furniture assembly contractors, and other service providers to prepare properties for listing. Oversee final staging, ensuring the property is market-ready.
- Answer phone calls professionally, take messages, and direct inquiries as needed.
- Provide general administrative support, handling daily operational tasks.
Experience :