Payroll/HR Coordinator

About Us

SWBR is a nationally recognized design firm with expertise in architecture, interior design, structural engineering, landscape architecture, graphic design, planning and civil engineering. Since our founding in 1969, the focus of our expertise and most of our current work supports education, housing, and workplace design.

We are proud of the diverse range of backgrounds, personalities, and passions that make up our team. But for all our differences, we’re united by a core mission: to positively impact lives through meaningful design.

With 100 professionals, we are headquartered in Rochester, New York with offices in Syracuse, Buffalo, and Troy, New York.

We are currently hiring for a Part Time Payroll and Human Resources Coordinator. The incumbent in this position will process bi-weekly payroll and provide administrative support to the Human Resources Department. This is a Part Time position for 20 hours a week and is 100% in office.

Responsibilities:

• Process Payroll for all four office locations within ADP WorkforceNow, including the creation of files for 401(k) and HSA processing
• Maintain records for NY state professional licenses.
• In collaboration with HR Generalist, handle registration and travel arrangements for Finance-approved professional development training/conferences.
• Assist in maintaining employee records in ADP Workforce Now and Deltek VantagePoint (database).
• Assist with employee orientations and new hire processing
• Assist with the creation of new employee documentation.
• Assist with the creation, distribution and tracking of employee performance appraisals
• In collaboration with the entire HR department, maintain HR files; Archive HR information. Update standard forms and templates.
• Handle generic phone calls coming into Human Resources.
• Typing, proofreading, copying, and scanning as needed.
• Other miscellaneous tasks as assigned.

Requirements:

• Associate’s degree in business administration/human resources preferred,
• 1 years of payroll processing experience, preferably with ADP WorkforceNow, or another enterprise system
• Intermediate Abilities with Microsoft Suite (Word, Excel, Teams), previous experience with Enterprise HRIS systems
• Confidentiality – maintains high standards of confidentiality of all employee records and information.

Core Competencies:

• Problem Solving – identify and relay issues in a timely manner and analyzes information skillfully. Ability to exercise sound judgment is crucial.
• Quality Control – detail oriented, demonstrates accuracy and thoroughness, and monitors own work to ensure quality.
• Interpersonal Skills – remains open to ideas of others, exhibits willingness to try new things, and successfully works with employees of all levels. Customer focus.
• Oral Communication – speaks clearly and effectively.
• Written Communication – edits work for spelling and grammar, presents numerical data accurately, and can read and interpret written information.
• Planning/Organizing – prioritizes and plans work activities, uses time efficiently, and develops realistic action plans.
• Adaptability – adapts to changes in the work environment, manages competing demands, and can successfully navigate with frequent change, delays, or unexpected events.
• Dependability – consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.

Base Salary Information: $23.74 - $27.53 per hour

The above salary ranges represent a good faith range for incumbents of these positions. Actual offers will be based on experience, education level, and demonstrated skills and will be at the discretion of the employer.

We actively support professional development, including steps towards licensure and/or related accreditations, as a benefit of employment. SWBR offers an outstanding compensation and benefits package and provides a creative environment. Applicants interested in joining a progressive, energetic and family-friendly firm that rewards hard-working team players and offers unlimited growth potential in a multi-studio design setting should view our website at www.swbr.com/career/ to apply.

SWBR is an Affirmative Action/Equal Opportunity Employer. Veterans and Individuals with disabilities are encouraged to apply.