What are the responsibilities and job description for the Experienced Medical Admin Assistant position at Swedish Institute a College of Health Sciences?
Description:
Swedish Institute College of Health Sciences seeks administrative assistant to assist the allied health departments in a variety of administrative needs. The Administrative Assistant will report to the program director and act as a liaison on behalf of the Allied Health department when interacting with students, other program and department personnel, etc.
Requirements:
- Responds to phone and /or email communications from students, faculty and vendors
- Maintains up-to-date faculty documentation and filing system
- Collects and documents required student records/information
- Assists in the preparation of reports by gathering data and supporting documentation
- Tracking students' medical requirements
- Assists with meeting preparation i.e. schedules, prepares and takes minutes at various meetings
- Updating faculty and student Handbooks
- Prepares and updates department documents, semester schedules, etc.
- Collection and electronic storage of academic documents i.e. syllabi
- Facilitating the Faculty evaluation process, summarizing the results
- Disseminates surveys and questionnaires
- Prepare for departmental events, meetings and activities
- Preparing and facilitating the student awards
- Maintaining bulletin boards and department announcements
- Assists with the institutional and ACEN accreditation processes
- Preparing student and faculty correspondence
- Assisting with meeting any necessary contractual obligations for clinical sites
- Ensures ample supply of office supplies and forms
- Managing student attendance tracking
- Reporting and managing Helpdesk issues
- Assisting with the graduation ceremony
- Coordinating and process management of the Swedish Institute scholarship applications
- Perform other assigned administrative tasks when necessary.
Must Have:
- Associate's degree or 3 years of related work experience or equivalent combination of education and experience.
- Computer experience with Word, Excel and PowerPoint. Able to type accurately
- Must be detail-oriented and extremely accurate.
- Must work well in team-based environment with minimum supervision.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills.
- Strong organizational skills.
Compensation details: 20-24 Hourly Wage