Executive Assistant & Bookkeeper

Description

The Executive Assistant & Bookkeeper will manage daily accounting functions for multiple entities while providing high-level administrative support to the CFO. This dual-role requires a proactive individual with a strong background in bookkeeping, along with excellent organizational and communication skills.

Responsibilities:

Executive Assistance:

• Manage the CFO's calendar, scheduling meetings and coordinating logistics.
• Prepare reports, presentations, and correspondence for board meetings and executive discussions.
• Serve as a liaison between the CFO and other departments, maintaining effective communication.
• Handle sensitive information with discretion and confidentiality.

Accounting and Bookkeeping:

• Oversee the accounting books for multiple entities, including accounts receivable and payable for residential and commercial properties.
• Prepare monthly, quarterly, and annual financial statements for submission to lenders and investors.
• Conduct bank reconciliations.
• Review general ledger balances and prepare necessary journal entries.
• Assist in year-end financial reporting for external CPA and tax preparation.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience: 5 years of accounting/bookkeeping experience preferred.
• Skills:
  • Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Strong organizational skills with a detail-oriented approach to work.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Physical Demands:

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. 
• Sitting: Frequently sitting for extended periods of time. 
• Standing and Walking: Occasionally standing and walking.
• Hand and Finger Dexterity: Frequently using hands and fingers to handle, feel or operate objects, tools, or controls. 
• Vision: Frequently using close vision.

Work Environment:

• Office Environment: Primarily works in a climate-controlled office setting.
• Noise Level: Moderate noise level.

Benefits of Working at Swickard:

• Career Path – Swickard isn’t just a J-O-B. You’ll learn and grow into different roles and be able to take on new leadership responsibilities.
• Positive Culture - Be part of a supportive and collaborative team.
• Growth Opportunities - Opportunities for continued personal and professional growth.
• Competitive Compensation - Enjoy a competitive salary and comprehensive benefits package.
• We are an Equal Opportunity Employer and value diversity and inclusion at our company.

About Us

• We were founded in 2014 by Jeff Swickard in Wilsonville, OR.
• We’re a hospitality company that happens to sell cars, parts, and services.
• We are a team. Everyone plays a role in our success.
• Culture: We want to be our customers’ favorite place to purchase, lease, or service their vehicle and we want to be your favorite place to work!
• Highline Brands: Swickard has positioned itself as a leader in highline brands such as Mercedes Benz, BMW, Volvo, Porsche, Lexus, Audi, Land Rover, and more.
• We are consistently ranked as one of the fastest growing dealership groups in the US by Automotive News.

Most people have a stressful experience buying or servicing their car. It shouldn’t be that way. We’re looking for people as crazy as we are about revolutionizing the car-buying experience and it starts with hospitality. Hospitality isn’t just what we do, it’s who we are. We need exceptionally talented individuals to join our mission and embark on a challenging, rewarding career. Do you have what it takes? 

To all recruitment agencies: Swickard does not accept agency resumes. Do not forward resumes to our careers alias or other Swickard employees. Swickard is not responsible for any fees related to unsolicited resumes.