Administrative Assistant – Support Team

About Us:

At Swift Home Loans, we’re a fast-moving, detail-oriented team working in the Mortgage Industry. That’s why our Support Team is a vital part of the company – handling everything from MLO licensing and HR Coordination to office supply management, internal communications, and accounting support. We’re looking for a sharp, detail-oriented Administrative Assistant to join this essential team. This role is perfect for someone who enjoys being the go-to person, thrives in a fast-paced environment, and takes pride in keeping things running smoothly.

What You’ll Be Doing:

This role touches almost every part of our day-to-day operations. You’ll have a hand in:

1. Licensing & Compliance
   1. Assist in preparation and renewal of Mortgage Loan Officer (MLO) licenses across multiple states.
   2. Coordinate with team members to ensure compliance deadlines are met.
   3. Maintain accurate and organized records of documents.
2. HR & Employee Support
   1. Support onboarding and offboarding processes, including forms, checklists, and employee files.
   2. Help with recruiting tasks such as interview scheduling and candidate communications.
   3. Track data, information, and other employee materials.
3. Office Supply & Vender Coordination
   1. Monitor inventory levels and reorder supplies before they run low.
   2. Manage relationships with office vendors and service providers. 
   3. Coordinate deliveries and keep shared office spaces neat, functional, and stocked always.
4. Marketing & Culture Support
   1. Assist with planning and coordination of company events and employee engagement initiatives
   2. Support internal communication efforts and light marketing tasks.
   3. Help maintain a positive, organized, and productive office culture.
5. Accounting & Administrative Tasks
   1. Process invoices, receipts, and expense reports.
   2. Support accounting with data entry, reconciliation, and month-end tasks.
   3. Assist with document management and report preparation.

What We’re Looking For:

1. 2-3 years of administrative or office coordination experience. 
2. Experience in the Mortgage Industry, licensing, accounting.
3. Strong organizational skills and attention to detail.
4. Comfortable juggling multiple tasks with varying deadlines.
5. Excellent communication skills, both written and verbal.
6. Proficiency in Microsoft Office, and the ability to quickly learn internal tools and systems.