What are the responsibilities and job description for the Stakeholder Affairs & Logistics Coordinator position at swipejobs?
Job Description:
Key Responsibilities:
Document Management andamp; Stakeholder Communications:
HV23
#HV23
Key Responsibilities:
Document Management andamp; Stakeholder Communications:
- Publish and maintain stakeholder-related documents, including papers, presentations, supporting materials, video links, and notices.
- Ensure timely updates and postings of all initiatives, processes, and recurring stakeholder meetings.
- Develop and utilize standardized templates for stakeholder comments and communications.
- Manage stakeholder accounts, track deadlines, and handle extension requests.
- Distribute stakeholder comments and relevant updates to internal teams, including a contact list of involved stakeholders.
- Schedule and update stakeholder meetings and comment deadlines across external and internal calendars.Set up initial "Save the Date" notices. Incorporate WebEx details and ensure all events are accurately reflected in public and internal calendars. Transition events from tentative to confirmed once official notices are issued.
- Coordinate internal meetings related to initiatives and processes as needed.
- Maintain initiative webpages, ensuring schedules, filings, and meeting details are up to date.
- Work closely with the Project Management Office (PMO) to close out inactive initiatives and remove outdated information.
- Coordinate and order web conference services from external vendors.
- Update official notices with relevant web conference details.
- Ensure meeting invitations include necessary speaker access information.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy in document handling.
- Proficiency in managing calendars and scheduling tools.
- Experience with content management and webpage maintenance.
- Strong communication skills for stakeholder engagement.
- Ability to multitask and prioritize competing deadlines.
HV23
#HV23
Salary : $20 - $25
