Executive Assistant III

For the past 162 years, Swisher has been an industry leader known for its iconic products and commitment to high quality standards. With a rich history, Swisher serves adult consumers through a diverse range of businesses, including Swisher Sweets Cigar Company, Helme Tobacco Co., Hempire, Rogue Holdings, and Drew Estate: The Rebirth of Cigars. We have a passion for people and helping them build rewarding careers. If you’re ready to create excitement and drive what’s next in the industry, we’d love to hear from you.

The Executive Assistant III will play a pivotal role as a strategic partner to the President and will provide comprehensive executive support to the entire leadership team. The Executive Assistant III will act as a key liaison, independently managing complex projects, coordinating high-profile events, and ensuring seamless information flow.

Key Responsibilities

• Provide comprehensive, high-level support to the President and the entire leadership team, anticipating needs and proactively addressing challenges
• Independently initiate and manage projects, ensuring timely and successful completion
• Develop and implement efficient processes to streamline executive operations
• Expertly manage the President’s complex calendar, prioritizing sensitive matters, and ensuring efficient scheduling
• Coordinate all aspects of meetings, including agenda preparation, logistics, and follow-up actions
• Serve as a strategic gatekeeper and facilitator for direct access to the President and their office
• Directly manage the performance and professional development of direct report, providing mentorship, guidance, and fostering a collaborative and high-performing team environment
• Draft and edit professional communications, including emails, memos, and reports on behalf of the President, while managing confidential information with utmost discretion
• Arrange complex travel itineraries and coordinate events, ensuring seamless execution and attention to detail
• Effectively prioritize conflicting needs, handle urgent matters with expediency, and proactively solve problems under pressure

Qualifications

• Associates degree in Business Administration or a related field
• 4 years of progressive experience supporting C-level executives, with a demonstrated ability to manage multiple executive relationships
• Proven leadership experience, with a track record of successfully managing and developing direct reports
• Proven track record of successfully planning and executing large-scale events, conferences, and meetings
• Experience with advanced features of calendar management tools (e.g., scheduling assistants, resource management)
• Exceptional organizational, time management, and problem-solving skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Demonstrated ability to build and maintain strong relationships with all levels of an organization
• Exceptional capacity to work independently and as a team player

Preferred Qualifications

• Bachelors degree in Business Administration or a related field
• 7 years of progressive experience supporting C-level executives, with a demonstrated ability to manage multiple executive relationships
• Familiarity with and proficiency in using travel booking and expense management software
• Ability to manage budgets, process invoices, and handle expense reports with accuracy
• Knowledge of board meeting procedures and experience preparing board meeting materials

What we offer

• Base salary and bonus program
• Medical, dental, vision, life insurance effective on date of hire
• Generous 401(k) Plan
• Defined Contribution Plan
• Paid vacation and paid holidays
• Tuition reimbursement
• Professional growth and development programs to help advance your career!