What are the responsibilities and job description for the Administrative Assistant position at Swoon?
Job Opportunity: Administrative Assistant
Start Date: February 17, 2025 (or ASAP)
End Date: April 18, 2025
Location: Minneapolis, MN 55402
Pay: $28/hour
Are you a proactive and detail-oriented administrative professional looking for your next opportunity? We’re seeking a dynamic Administrative Assistant to join our team and keep our office operations running smoothly during a key period. This role offers the chance to collaborate with high-level professionals, contribute to critical projects, and make a meaningful impact on our business operations.
Key Responsibilities:
- Manage daily office tasks, including mail preparation, sorting, and distribution
- Coordinate courier services such as FedEx, UPS, and certified mail
- Keep the kitchen and pantry stocked and organized
- Handle conference room scheduling, clean-up, and setup
- Greet and assist guests with a friendly, professional demeanor
- Scan and manage client documents
- Process tax-related materials, update systems, and handle e-filing tasks
- Issue new ID/access badges and maintain security logs
- Track and log incoming checks
Preferred Skills & Qualifications:
- Education: High School Diploma or equivalent required; Bachelor’s degree preferred
- Experience: At least 3 years of administrative experience (professional services preferred)
- Software: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Skills:
- Superior organizational and multitasking abilities
- Strong written and verbal communication skills
- Exceptional customer service with a problem-solving mindset
- Ability to maintain confidentiality and handle sensitive information with discretion
- Experience with PeopleSoft database is a plus
Why Join Us?
This is a fantastic opportunity to showcase your expertise, work with top-level management, and contribute to a thriving, deadline-driven environment. If you're adaptable, resourceful, and thrive on efficiency, we’d love to hear from you.
Apply now and be part of a team that values excellence and collaboration!
Salary : $50,000 - $60,000
