File Clerk

Position Overview:

The Cash Allocations team is part of the Partner Payment Operations team and is responsible for the application of payments for business-to-business activity. As such, we require an individual who can protect confidential information, is detail-oriented, self-starting, and creative with a real passion for standard methodologies. Additionally, they will need to have good communication skills and the ability to work across departmental and company boundaries with both internal and external customers.

Key Responsibilities:

• Assign and record or stamp identification numbers or codes to index materials for filing.
• Gather materials to be filed from departments or employees.
• Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Design forms related to filing systems.
• Modify or improve filing systems or implement new filing systems. Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
• Add new material to file records or create new records as necessary.
• Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
• Operate mechanized files that rotate to bring needed records to a particular location.
• Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials. Answer questions about records or files.
• Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
• Scan or read incoming materials to determine how and where they should be classified or filed.
• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
• Track materials removed from files to ensure that borrowed files are returned. Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
• Update the payment application to amend previously applied payments
• Maintain AR records and supporting documentation and assist with month-end reconciliations
• Communicate business results to internal partners in a clear, concise, and professional manner
• Maintain documented cash allocations processes and procedures

Qualifications:

• Previous experience with Accounts Receivable and/or Cash Applications preferred
• Proficiency in MS Word, Excel, and Outlook preferred
• Ability to make discernment calls based on limited information, with or without direct mentorship, but in accordance with all policies, procedures, and controls
• Pay attention to detail, be organized, efficient, and has a strong ability to multitask
• Excellent problem-solving, technical, analytical, and mathematical skills
• Positive attitude, forward-thinking. and the aim to work with minimal direction
• Diligent, flexible. and enjoy working in a dynamic, changing environment

What Else You Should Know:

Hybrid; Tuesday - Thursday in office

Springfield Missouri

6 month contract with potential to extend

$20.90 per hour