Marketing Project Manager

Swoon is looking for a Marketing Project Manager for a hybrid contract with a large Financial Services company in Riverwoods!

• Location: Hybrid 3 times a week, Riverwoods, 60015
• Pay rate: 60-65$ per hour, W2 ONLY, no 1099, no C2C
• Duration: 6 month contract

Key Responsibilities:

• Process Management: Maintaining internal workflows and ensuring accuracy in promotions/cashback bonuses.
• Validation & Tracking: Ensuring accuracy in fulfillment (e.g., bonus payments).
• Airtable Development: Building out Airtable from scratch for tracking and process management.
• Presentations & Reporting: Creating decks and reports (strong PowerPoint and Excel skills needed).
• Requirement Gathering: Collecting and documenting promotion requirements.
• Internal Training & Collaboration: Helping onboard new team members and working cross-functionally.

Ideal Candidate Profile:

• Project Management Experience (process flows, requirement gathering, controls development).
• Airtable Proficiency
• Excel & PowerPoint Skills (comfortable with data tracking, reporting, and creating presentations).
• Promotions & Rewards Background (experience launching promotions, tracking fulfillment, etc. is a plus!)

What you will do:

Workload consists of the following, but not limited to:

• Project validations
• Monitor Fallout Reports
• Route copy approvals
• Update procedures and job aids as needed
• Maintain task trackers
• Collaborate with teams to update checklists as needed
• Validate that articles are published accurately
• Reviews complaints to determine if escalation is necessary
• Project Management of installing new letters and or renewing new letters
• Steps in to fill in for teammates to maintain controls or keep tasks moving while they’re out of office
• Create and send out weekly email updates
• Develop, maintain, and enhance process controls and reporting
• Updates Marketing Board as needed
• Trains Business Partners with compliance task as needed
• Works on team presentation decks