What are the responsibilities and job description for the Facilities Repairs and Maintenance Manager position at Swope Health Services?
The Facilities Repairs and Maintenance Manager is responsible in assisting managing and maintaining all facilities and major systems such as HVAC supporting facilities 24 hours a day throughout the year. The Manager will assist in ensuring proper and safe preventative maintenance is performed on a regular basis. Assist in the prioritizing, assignment and completion of corrected work orders are performed promptly for all Swope owned or leased properties. It also requires planning for reduction of risk as it relates to environment of care. Risk in the environment includes safety and of all individuals including patients, associates, visitors, and staff. These areas include the handling of hazardous materials and waste, minimizes the potential for harm from fire, and smoke, or other environmental conditions, and assists in managing the overall general, routine maintenance and servicing operations throughout Swope Health Services. Maintain adherence to all regulatory compliance governesses from multiple agencies. Supervises and assigns tasks and projects to subordinates in span of control.
Primary Functions :
1. Provide leadership and direction for all day to day facilities / infrastructure / major systems supporting facilities at Swope Health Services (SHS) and their satellite locations.
2. Supervise daily activities of a staff, ensuring all duties and assignment are carried out in a timely manner.
3. Maintains accurate account of work order system including assigning, prioritizing, scheduling, updating and recorded keeping of expenses.
4. Assist in ensuring all real property assets owned or managed by SHS are adequately and efficiently maintained and protected against loss.
5. Assists in management of outside contractors specifically HVAC, elevators, building management systems, fire alarm systems, panic buttons, electrical plumbing, snow removal and landscaping.
6. Maintain access to key systems including remote access via laptop and be available 24 / 7 / 365 days or have a plan for back up during a period of anticipated time off to address facilities matter.
7. Processes all daily invoices for department and monitor / identify savings opportunities.
8. Assist in ensuring all facilities, grounds, parking lots, and common areas are safe, secure, clean, in-repair and available for their intended use always. Assist in ensuring all facilities create an environment maximizing the productivity and satisfaction of both employees and visitors.
9. Functions as back up for any facility related matter when the need arises.
10. Proactively monitors and ensure smooth operation of HVAC, lighting, electrical, management of door keys, plumbing, window, roofs, and parking lots, including landscaping and snow removal.
11. Provides hands on support of repairs or other items as needed.
12. Assists as needed for all office moves.
13. Assists in coordinates with third party property managers for repairs / maintenance for all leased properties.
14. Assists in the management all facilities service requests, tracks, reports, and implements action items to address concerns.
15. In coordination with the safety manager and Director of Facilities, assist in ensuring that all facilities are in compliance with all accredited governing bodies, including local, state, and federal laws related to accessibility and safety (i.e., Joint Commission, DMH, etc.)
16. Management and oversight of facilities projects such as back up generator or a parking lot repairs and contractor work performed for projects within span of control.
17. Prepare written documentation including, but not limited to Departmental Policy and Procedures as required to comply with department operating procedures and policies to govern work.
18. Coach and supervise staff and other direct reports.
19. Assist and coordinate with the Program Manager with project management and execute facilities projects included in SHS Capital Budget
20. Assist in preparation of facilities budget and capital project budget.
21. Any other duties assigned by the Director.
Education Requirements :
Bachelor's degree and / or 7 years of plant operations, facility, or maintenance experience.
Experience & Qualifications :
1. At least 7 years of demonstrated success in property management, plant, and equipment assets within an organization of comparable size and scope. Three years in a supervisor role.
2. Demonstrated technical knowledge and competency regarding facilities management, security, including HVAC, electrical, structural, as well as compliance with local codes, state & federal regulations, OSHA, ADA and related requirements.
3. Healthcare Experience preferred.
