What are the responsibilities and job description for the Human Resources Administrative Assistant II position at swosu?
Job Summary:
The Administrative Assistant reports to the Vice President for Human Resources with the primary duties of greeting and assisting departmental walk-in, telephone visitors, and student hires. Acts as a resource for the Human Resources department and builds effective, strong working relationships to enhance department operations and functions. Serves as a point of contact with other departments concerning routine aspects of Human Resources.
Essential Duties & Responsibilities:
- Provide administrative support services to the department in a manner that professionally, cordially, and efficiently assists students, faculty, staff, and visitors
- Explain and clarify rules, policies, and operating procedures to students, faculty, staff, and visitors
- Perform routine office duties and functions including purchase orders, travel requests, and other business-related activities
- Works closely with Vice President to assist with scheduling, reporting, and special projects, as well as facilitate activities related to the department
- Gain expertise and remain current in knowledge of appropriate programs
- Embrace recruitment and retention efforts of the department and university, and support enrollment strategies
- Specific assignments are based on unit need and assigned by the supervisor which could include such things as processing student new hire paperwork, performing I-9 audits, departmental communications, maintaining department contact lists, office schedules, and serving as a liaison to administrative offices for maintenance, work orders, and assistance
Competencies:
- Ability to multi-task, organized, manages time effectively, and keeps tasks appropriately prioritized
- Remains knowledgeable in applicable regulations, policies, and protocols
- Ability to work with, assist, lead, and take directions from others in the interest of moving processes and programs forward to the desired outcome
Work Setting:
- Expectation of on-campus presence with attendance and punctuality
- Promote personal safety, safety procedures, and a safe work environment
- Employment at will
- Full-time status
- 12-month appointment
- Non-exempt
About SWOSU:
With locations in Weatherford, Yukon, Sayre, and online degree programs, SWOSU is one of the leading regional universities in the country. See what makes SWOSU and Weatherford so great!
