AR Specialist

We are seeking an organized and detail-oriented Accounts Receivable Specialist to join our dynamic team. In this role, you will be responsible for processing payments, reconciling accounts, preparing sales orders for invoicing, and ensuring timely and accurate invoicing and payment processing. You will also be instrumental in resolving billing discrepancies and building strong relationships with both internal teams and external clients. The ideal candidate will have at least two years of accounts receivable experience, strong proficiency in Microsoft Office and accounting systems. If you are a self-motivated professional with excellent communication skills and the ability to manage multiple tasks in a fast-paced environment, we encourage you to apply!

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Processing incoming payments in compliance with financial policies and procedures.
• Process Resale Certificates as per company procedures
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Review and prepare Sales Orders for invoicing
• Set up and process invoices and payments according to 3rd party billing requirements
• Verify discrepancies and resolve clients billing issues
• Establishes and maintains strong working relationships with all levels of the organization including workers, management, customers, and vendors as applicable

Minimum Qualifications

• 2 years experience in Accounts Receivable
• Proven experience in Collections
• Proficient with Microsoft Office Suite: Excel, Word & Outlook
• Intermediate software & technology experience (Sage Software experience is a plus)
• Ability to manage multiple tasks with shifting priorities and timeframes
• Ability to think creatively and innovatively
• Highly organized with a strong attention to detail
• Bright, energetic professional with outstanding interpersonal skills with the highest personal and business integrity
• Dependable and results-driven with solid time-management and organizational skills
• Excellent verbal, written and telephone communication skills
• Highly motivated self-starter who can work autonomously and as part of a team in a fast-paced, changing environment
• Proven ability to effectively resolve problems or issues by using good judgment consistent with company standards, practices, policies, procedures, values, and applicable legal standards
• Relate to others in a sincere, straightforward, and credible manner

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to lift and/or move up to 10 pounds. The employee is occasionally required to stand for long periods of time; walk; use hands to finger, handle, or feel; balance; bend and reach with hands and arms. Occasionally required to climb ladders, sit, stoop, kneel, squat, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

SWS Equipment is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.