T&E Program Lead

Who We Are

With its A.I.-powered robotic technology platform, Symbotic is changing the way consumer goods move through the supply chain. Intelligent software orchestrates advanced robots in a high-density, end-to-end system – reinventing warehouse automation for increased efficiency, speed and flexibility.

What We Need

We are looking for a Travel & Expense Program Lead to join our Accounting team within our Finance organization. Your job will be to develop and update travel and expense policies that will be in alignment with organizational goals.

What We Do

The Accounting team is part of the Finance organization which is a critical financial business partner for the Company. Finance functions include General Accounting, Accounts Payable & Receivable, Internal Audit, FP&A. Our Finance team is a trusted source for financial information and guidance for our internal customers, partners, customers, suppliers, regulators, and stakeholders.

What You’ll Do

• Administer and update travel and expense policies in alignment with organizational goals, regulatory requirements, and industry standards.
• Ensure employees are aware of and adhere to travel and expense policies.
• Oversee the processing of travel and expense reports, ensuring timely reimbursement.
• Implement and manage expense management software to streamline the process.
• Assist with negotiations for contracts with travel service providers (e.g., airlines, hotels, car rental companies).
• Maintain relationships with key vendors to secure the best rates and services.
• Analyze travel and expense data to identify cost-saving opportunities.
• Implement strategies to reduce travel costs while maintaining service quality.
• Conduct audits to detect and prevent fraud or misuse of travel and related expenses.
• Generate regular reports on travel and expense activities for senior management.
• Use data analytics to provide insights and recommendations for improving the T&E program.
• Provide training, support and guidance to employees on travel and expense policies and systems.
• Liaison with other departments on insurance coverages, renewals and accident protocols related to travel activities.
  
  

What You’ll Need

• Bachelor’s degree in business administration, finance, or a related field.
• 5 years’ professional experience, including 2 years’ experience in travel management, expense management, or a related field.
• Proven track record in managing travel programs and expense reporting systems.
• Proficiency with travel management and expense reporting software (e.g., World Travel, Concur, SAP).
• Strong analytical skills with the ability to work with large data sets.
• Strong negotiation skills for vendor management and contract negotiations.
• Excellent written and verbal communication skills for policy development and employee training.
• Keen attention to detail for auditing and compliance monitoring.
• Strong problem-solving skills to address issues that arise in travel and expense processes.
• 10% travel may be required.
  
  

Our environment

• Up to 10% of travel may be required. Employees must have a valid driver’s license and the ability to drive and/or fly to client and other customer locations.
• The employee is responsible for owning a credit card and managing expenses personally to be reimbursed bi-weekly.
  
  

About Symbotic

Symbotic is an automation technology leader reimagining the supply chain with its end-to-end, AI-powered robotic and software platform. Symbotic reinvents the warehouse as a strategic asset for the world’s largest retail, wholesale, and food & beverage companies. Applying next-gen technology, high-density storage and machine learning to solve today's complex distribution challenges, Symbotic enables companies to move goods with unmatched speed, agility, accuracy and efficiency. As the backbone of commerce the Symbotic platform transforms the flow of goods and the economics of supply chain for its customers. For more information, visit www.symbotic.com.

We are a community of innovators, collaborators and pioneers who embrace our differences, because we know unique perspectives make us stronger and smarter. Every perspective matters. We depend on the collective voices of our employees, customers and community to help guide us as we build a better place to work – for you and the world. That’s why we’re proud to be an equal opportunity employer.

We do not discriminate based on race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.